Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project, Division of Water Contract No. 1175.
The original agreement, legislated under Ordinance No. 1978-2011, provided for professional consulting/engineering services for evaluations and assessments of the existing access roadways and selected parking areas surrounding the City water supply reservoirs, which include the Hoover, Griggs, O'Shaughnessy and the Alum Creek Pump Station, in order to produce a final Master Plan Report for the City. The Master Plan Report recommended repair and maintenance activities and sequencing for these areas. Based on the findings of the Master Plan Resource International, Inc. conducted further surveys and investigations for preparing detailed plans, specifications and contract documents for high priority projects identified in the Master Plan.
The design task included preparation of detailed drawings, specifications, and contract documents for the pavement replacement and rehabilitation of the existing roadway and parking lot pavement areas at select roadways and parking areas adjacent to Hoover Reservoir and Griggs Reservoir.
Ordinance No. 1978-2011 indicated the original agreement would need to be modified in order to provide engineering services during construction and preparation of record drawings after completion of construction. This Modification (No. 1) will provide funding for construction administration services for construction of Part 1 and Part 2 of this project. The extent of Part 1 and Part 2 construction is limited to pavements identified in the Master Plan Report as high priority areas based on deterioration.
1.1 Amount of additional funds to be expended: $252,980.12
Original Contract Amount: $ 345,588.51 (EL012435)
Modification No. 1 (current): $ 252,980.12
Modification No. 2 (future): $ 300,000.00
Total (Orig. + Mods 1-2) $ 898,568.63
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 1978-2011.
1.3. Reason other procurement processes are not used:
The consultant team is familiar with the details of the project, the approving agencies, and the bid documents. The process of selecting and contracting with a new consultant team at this time would delay the project which would cause further deterioration of existing pavement and therefore potentially require more roadway replacement.
1.4. How cost of modification was determined:
The Consultant prepared a detailed estimate of cost for the scope of work associated with this modification. City Project Management staff reviewed and approved these cost estimates. The future modification design services and construction administration services were estimated by City Project Management Staff based on the remaining scope of work necessary to complete the Watershed Roadway Improvements and the contract costs to date.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The roadways are essential to performing water sampling operations, security monitoring and safety operations related to the City's water supply reservoirs. Providing an adequate and safe supply of drinking water is essential to economic growth and development. This project will also help to provide safe and convenient public access to our reservoir parks. As this project is entering the construction stage, the Division of Water has been cooperating with the Department of Recreation and Parks to coordinate construction and recreational activities. The design consultant has evaluated incorporating elements in the project, where possible, to help meet the goals of the Mayor's Get Green Columbus 2010 initiative. Moreover, the roadway replacement will help maintain essential greenways of Central Ohio.
3. FUTURE MODIFICATION: Contract Modification No. 2 will be sought for detailed design and bidding services for Part 3 of the project, and subsequent Part 3 construction administration services.
4. CONTRACT COMPLIANCE INFO: 31-0669793, expires 5/23/14, FBE
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
5. FISCAL IMPACT: Funds for this expenditure are included within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services agreement with Resource International, Inc. for the Watershed Roadway Improvements Project; for the Division of Water; and to authorize an expenditure up to $252,980.12 from the Water Works Enlargement Voted Bonds Fund. ($252,980.12)
Body
WHEREAS, Contract No. EL012435 was authorized by Ordinance No. 1978-2011, passed December 12, 2011, was executed on February 3, 2012, and approved by the City Attorney on February 13, 2012 for the Watershed Roadway Improvements Project; and
WHEREAS, Modification #1 is needed to provide for construction administration services for construction of Part 1 and Part 2 of this project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the agreement with Resource International, Inc., for the Watershed Roadway Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreement with Resource International, Inc. for the Watershed Roadway Improvements Project, in an amount up to $252,980.12.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That an expenditure up to $252,980.12 is hereby authorized for the Watershed Roadway Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690384-100000 (New Funding), Object Level Three 6686, OCA Code 690384.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.