Explanation
This ordinance is to establish an option contract to purchase Structural Firefighting Gloves for the Division of Fire. The contracts will provide the Division of Fire with gloves designed and manufactured for use in fighting structural fires while providing essential safety and protection to firefighters. The term of the proposed option contract would be over approximately two (2) years ending on March 31, 2016 with the option to extend for one (1) additional year if mutually agreed. The Purchasing Office opened formal bids on Thursday, January 30, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 of the Columbus City code, Solicitation SA005265. One hundred and eighty-seven (187) bids were solicited (MBR: 4, M1A: 3, F1: 2). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Phoenix Safety Outfitters LLC CC# 412241348 (Expires 8/23/2014) for Item 1. $1.00
The Fire House CC# 310953722 (Expires 4/16/2014) for Item 2. $1.00
Total Estimated Annual Expenditure: $83,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, these contracts will not be in effect before the current contracts for gloves expire at the end of March 2014.
FISCAL IMPACT: Funding to establish these option contracts is is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Structural Firefighting Gloves with Phoenix Safety Outfitters LLC and The Fire House; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 30, 2014 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, the ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public and 4) providing contracts that can be used by other local governmental and quasi-governmental entities as part of the City's cooperative purchasing efforts; and
WHEREAS, because these structural firefighting gloves provide safety and protection to firefighters in fighting structural fires and the current contracts expire March 31, 2014, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to enter into contracts for an option to purchase Structural Firefighting Gloves, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Structural Firefighting Gloves in accordance with Solicitation SA005265 as follows:
Phoenix Safety Outfitters LLC Item 1. Amount: $1.00
The Fire House Item 2. Amount: $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the General Fund, Organization Level 1; 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.