Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with TPV Design/Build, Inc. for the exam rooms at the Columbus Public Health Department, 240 Parsons Avenue. The Health Department at 240 Parsons Avenue requires two additional exam rooms within the facility. This project will convert two existing offices into the needed exam rooms
Formal bids were solicited and the City received five proposals on December 7, 2013 as follows (1 *FBE, 0 MBE):
TPV Design/Build, Inc. $19,925.00
Central Ohio Building Co, Inc. $22,000.00
*Bomar Construction Company, Inc. $26,169.00
Elford, Inc. $37,117.00
Wastren Advantage, Inc. $39,204.10
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, TPV Design/Build, Inc.
TPV Design/Build, Inc. Contract Compliance No. 90-0741926, expiration date February 11, 2016.
Emergency action is requested so that the completion of the two additional exam rooms can be expedited in order to meet the growing needs of our community.
Fiscal Impact: The cost of this project is $19,925.00. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with TPV Build/Design, Inc. for the exam rooms at the Columbus Public Health Department, 240 Parsons Avenue; and to authorize the expenditure of $19,925.00 from the Safety Voted Bond Fund; and to declare an emergency. ($19,925.00)
Body
WHEREAS, the Columbus Public Health Department at 240 Parsons Avenue requires two additional exam rooms within their facility; and
WHEREAS, formal bids were solicited and the City received five proposals; and
WHEREAS, TPV Build/Design, Inc. was the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health, in that it is immediately necessary to authorize a contract for the addition of two additional exam rooms to address the growing need for said facilities, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with TPV Build/Design, Inc. for the exam rooms at the Columbus Public Health Department, 240 Parsons Avenue.
SECTION 2. That the expenditure of $19,925.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 701
Project: 570030-100015
OCA Code: 713015
Object Level 1: 06
Object Level 3: 6620
Amount: $19,925.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.