Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the cooling tower replacement at 1393 East Broad Street. This project will replace the existing evaporative cooling tower and chemical feed system that is used to maintain water temperature for the buildings heating and air conditioning equipment. Replacement of the chemical feed system will ensure that the cooling tower basin is kept clean and free from erosion. Both the existing cooling tower and chemical feed system are not functioning correctly and is beyond repair and needs to be replaced.
Formal bids were solicited and the City received three proposals on January 31, 2014 as follows (0 FBE, 0 MBE):
General Temperature Control, Inc. $103,000.00
H & A Mechanical, Inc. $110,700.00
Farber Corporation $144,542.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Temperature Control, Inc.
Emergency action is requested so that the cooling tower replacement can be completed as quickly as possible so that air conditioning can be functioning properly in time for the summer cooling season.
General Temperature Control, Inc. Contract Compliance No. 31-1201236, expiration date March 13, 2014.
Fiscal Impact: The cost of this contract is $103,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the cooling tower replacement at 1393 East Broad Street; to authorize the expenditure of $103,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($103,000.00)
Body
WHEREAS, it is necessary to replace the cooling tower at 1393 East Broad Street; and
WHEREAS, formal bids were solicited and the City received three proposals; and
WHEREAS, General Temperature Control, Inc. was the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into contract so that the cooling tower replacement can be completed as quickly as possible so that air conditioning can be functioning properly in time for the summer cooling season; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Temperature Control, Inc. for the cooling tower replacement at 1393 East Broad Street.
SECTION 2. That the expenditure of $103,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $103,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.