Explanation
BACKGROUND: For the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various City agencies and for the Division of Sewerage and Drainage, the largest user. These products are for use in marking utility lines throughout the City. The term of the proposed option contract is two (2) years, expiring April 30, 2016, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on January 30, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA005266. Ninety (90) bids were solicited (MBR-2, M1A-6, F1-2, AS1-2). Four (4) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders, as follows:
Applied Industrial Technology, Inc.: CC#34-0117420 (Expires 06/14/15)
Goss Supply Company: CC#31-4378081 (Expires 12/05/15)
Total Estimated Annual Expenditure: $30,000.00 by various agencies.
The companies are not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Utility Line Marking Paint, Marking Chalk, and Marking Flags for various city agencies with Applied Industrial Technology, Inc. and Goss Supply Company; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare a...
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