Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Weed and Vegetation Management on an as needed basis by the Department of Public Utilities, the largest user, and various City of Columbus agencies. These Weed and Vegetation Management services are necessary to maintain the various City properties and highways in a safe and attractive condition. The term of the proposed option contract would be through December 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on January 30, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005237). Forty Six (46) Bids were solicited: (M1A-2) Five (5) Bids were received.
The solicitation divided the various locations within the City to be serviced for weed and vegetation management into five zones. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders by zone:
Noxious Vegetation Control, Inc. CC#314444304 (expires 10-16-2015)
TrueGreen LP CC#363734669 (expires 11-19-2015)
Total Estimated Annual Expenditure: $130,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Public Utilities and all other City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finan...
Click here for full text