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File #:
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0375-2014
Version:
1
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Type:
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Ordinance
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Status:
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Passed
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On agenda:
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3/24/2014
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Final action:
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3/26/2014
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Title:
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To authorize the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc for software licensing, maintenance and support services for the criminal history system; to authorize the expenditure of $10,821.42 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($10,821.42)
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Explanation BACKGROUND: This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc for software licensing, maintenance and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013 , passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the first of four renewals. The term of the renewal will be from March 15, 2014 to March 14, 2015, and will provide service at a pro-rated cost of $10,821.42, which includes $7,214.28 for a software license fee and $3,607.14 for software maintenance and support. The criminal history system is currently licensed and supported for one year through October 6, 2014, as system go-live was October 7, 2013. This renewal will continue the licensing and support from October 7, 2014 through March 14, 2015, co-terming the license and support with the original contract date. The normal cost of annual licensing and support is $25,000.00.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D.#/C.C.#: 73 - 1626119 Expiration Date: 09/24/2014
FISCAL IMPACT:
In 2013, funding in the amount of $250,000.00 was expended with Asysco, Inc. for software licensing, professional services, as well as maintenance and support services for the criminal history system. Passage of this 2014 ordinance will authorize the expenditure of $10,821.42, for the annual renewal of software licensing, maintenance and support services for the criminal history system. The funding is available within the Department of ...
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