Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to renew and modify an agreement with OARnet/OSU, a non-profit organization, for VMWare software licensing, maintenance and support, and training services in the amount of $163,448.26. The original agreement (EL011737) was authorized by ordinance 1716-2010, passed December 13, 2010. The agreement was most recently renewed and modified by authority of ordinance 0254-2013, passed February 11, 2013, through purchase order EL013970. The term period for this agreement renewal covers a timeframe starting March 4, 2014 through January 3, 2016. Named licenses, quantities, and specific term periods applicable to each license are identified in Attachment C*.
This ordinance will authorize a renewal of the agreement with OARnet to incorporate several one year terms of VMWare software maintenance and support renewals at a cost of $61,346.62. VMWare recently renamed numerous licenses the City uses. (Please see Attachment C* for renamed licenses and term periods of VMWare software maintenance and support renewals.)
This ordinance will also authorize a modification of the agreement to purchase new licenses, maintenance fees and training services at a total cost of $102,101.64. This cost includes: $58,298.34 for new VMWare licenses, $22,803.30 for 1st year maintenance for these new licenses with a term to start from the date of a certified purchase order by the City Auditor, and $21,000.00 for training. These new licenses and training are needed to support the expansion of the current virtual environment. The need for these new licenses was not known at the time of the original agreement. Through the State of Ohio Virtualization Program, OARnet offers significant discounts on VMWare that are not available in the market place. So it is in the City’s best interests to procure VMWare through OARnet, instead of through another procurement process. The pricing offere...
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