Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to modify the contract with Orion Communications in the amount of $44,100.00 for the installation and maintenance of additional software for the new Time and Attendance System purchased
by the Division of Police in 2013. The original contract was approved by Council on June 27, 2013 via ordinance 1320-2013, with funding provided by a Justice Assistance Grant (JAG) from the U.S. Department of Justice, Bureau of Justice Assistance administered through the Franklin County Office of Homeland Security and Justice Programs and some funding from the Safety Department's Capital Improvement fund. Currently, the Division is in the process of training employees to use the new time and attendance system. This new software system allows for the automated/electronic processing of timesheet information, leave and overtime requests, personnel data and scheduling, job postings, and standardized reporting among many other features. An increased level of data accuracy, accessibility, accountability, transparency, and security related to the Division's personnel transactions will be gained upon full implementation.
The Division of Police is requesting a modification to the current contract with Orion Communication to allow for some additional applications, interfaces, and maintenance to enhance the system's efficiency and capabilities. This modification will add an IWM Attendance Tracking License, which logs officers' court attendance and interfaces directly with the third party time keeping devices as well as several other features. As part of this modification, the Division will also add an interface with City's Central Payroll system which will increase efficiency in processing the bi-weekly payroll. Initially, these interfaces and additional functionality were not thought to be possible given the City's and the Division's payroll processes.
This modification will be funded by the Public ...
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