Explanation
BACKGROUND: This ordinance authorizes the option to purchase Wood Utility Poles for the Department of Public Utilities, Division of Power. The term of the proposed option contract will be through March 31, 2015 with the option to extend three additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005227. The Division of Power requires Wood Utility Poles to maintain the street lighting system in the Columbus area. The Purchasing Office opened formal bids on Januuary 16, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005227). Thirty bids (30) were solicted. Two bids were received.
The Purchasing Office is recommending award of one contract to the lowest responsive bidder, Kevin Lehr Associates, CC#297424991, Expiration: September 8, 2014. Total Estimated Annual Expenditure: $80,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Wood Utility Poles will not be available and the efforts of the Division of Power to provide power services will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Wood Utility Poles from Kevin Lehr Associates; to authorize the expenditure of one (1) dollar to establish a contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Department of Public Utilities Division of Power has a need for Wood Utility Po...
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