Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with Information Control Corporation (ICC) to provide for professional services to assist the City in upgrading its legacy Sharepoint intranet environments to Microsoft Sharepoint 2013 (the latest version). The term of this agreement will be from the date of a certified purchase order through December 31, 2014, with an option to renew for an additional one year term, subject to mutual agreement and approval of proper City authorities. The cost of the professional services is $265,492.00 which includes $50,000.00 for development of the Department of Public Utilities (DPU) Legislation Automation Sharepoint Site.
To procure these services, a Request for Proposals (SA005133) was published November 7, 2013. The solicitation received nine (9) proposals, which were scored by an evaluation committee of five (5) Department of Technology employees. Each committee member scored the proposals, using the following criteria: competence of the offeror (up to 25 points), quality and feasibility of proposed services (25 points), ability of the offeror (10 points), past performance of the offeror (25 points), and the total cost of proposed services (15 points). Based on the first round of evaluation, four offerors were invited to present additional information to the evaluation committee and clarify their proposals. Following these presentations, the committee ranked the finalists proposals using the same criteria used in the first round of evaluation. See attachment C*.
The committee recommended the highest ranked offeror -Information Control Corporation (ICC) - to the Director of the Department of Technology. The Director concurred with the committee's recommendation and a contract has been successfully negotiated with the vendor.
Information Control Corporation's (ICC's) cost for the services and deliverables for the project are as follows:
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