Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Folding Tables, Chairs and Carts with Mity-Lite, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Explanation
BACKGROUND: This legislation is for the option to establish one UTC contract for Folding Tables, Chairs and Carts for the Recreation and Parks Department, the primary user. The term of the proposed option contract is two (2) years, through March 31, 2016. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005267). Ninety-nine (99) bids were solicited: (M1A-4, F1-4). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Mity-Lite, Inc., CC# 870652595; Expires 2/6/2016
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, this contract will not be in effect before the current contract for folding tables, chairs and carts expire on March 31, 2014.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Body
WHEREAS, Folding tables, chairs and carts are used by the Recreation and Parks Department and various City agencies; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on ...
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