Explanation
BACKGROUND: This legislation is for the option to establish two (2) UTC contracts for Construction Castings for the Division of Sewerage and Drainage, the primary user. These contracts will provide for the purchase of manholes, catch basins, frames and grates and other various castings for replacement of existing castings, sewer construction and repair projects and street repair projects throughout the City’s wastewater service area. The term of the proposed option contracts would be approximately two years, expiring May 31, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 27, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005288). Forty-five (45) bids were solicited: (M1A-2, F1-2, MBR-2). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
EJ USA, Inc., MAJ, CC# 38-1434427 expires 01/31/2016, Items 3, 49, 53, 56, 61 and 62, $1.00
Neenah Foundry Company, MAJ, CC# 39-1590331 expires 09/20/2014, Items 1, 2, 4-48, 50-52, 54, 55, and 57-60, $1.00
Total Estimated Annual Expenditure: $215,000, Division of Sewerage and Drainage, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
T...
Click here for full text