Explanation
BACKGROUND: This ordinance authorizes the option to purchase Ready-Mix Concrete, FCDF and Sand for the all city agencies. The term of the proposed option contract will be through April 30, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005321. These materials are used for various repair and construction projects throughout the city. The Purchasing Office opened formal bids on March 13, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005321). Thirty-seven bids (37) were solicted. Two bids were received.
One bidder provided pricing only for item5C. The estimated annual expenditure for this item would not exceed $20,000. This item is not recommended for award as the cost to establish and maintain a contract will not result in any savings. City agencies can solicit informal bids as needed.
The Purchasing Office is recommending award of one contract to the lowest, responsive bidder, Anderson Concrete Corporation, CC#314356835, Expiration: March 14, 2016. Total Estimated Annual Expenditure: $250,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Ready Mix Concrete, FCDF and Sand will not be available and the efforts of various city agencies to continue with repair and construction projects would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Departments will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purch...
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