Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an annual agreement (Service Contract # L693) with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS). The original agreement (EL008929) was authorized by ordinance 1738-2008, passed November 24, 2008. The agreement was most recently renewed by authority of ordinance 0556-2013, passed April 8, 2013, through purchase order EL014407. This annual maintenance and support agreement will provide software maintenance and support services for the period June 1, 2014 through May 31, 2015 at a cost of $48,282.00.
LIMS enables the Division of Sewer and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The LIMS system allows DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently. This annual maintenance and support agreement is needed to provide for updated LIMS software and access to LIMS technical support. Without this agreement, the City would need to pay a substantially higher new license fee to obtain the latest version of LIMS software, and would be unable to resolve problems with the software requiring LIMS technical support.
This ordinance also requests approval to continue services provided by PerkinElmer Health Sciences, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined PerkinElmer Health Sciences, Inc. is the sole distributor of LIMS, and does not utilize distributors or re-sellers due to the complex nature of its product.
FISCAL IMPACT:
In 2012 and 2013, $45,510.00 and $46,875.00 was legislated respec...
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