Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment. The original agreement (EL013088) was authorized by ordinance 1272-2012, passed by City Council on June 25, 2012, awarded through solicitation SA004334. That agreement includes options to renew for two (2) additional terms by mutual agreement and approval of proper City authorities. The first renewal option was authorized by ordinance 1012-2013, passed May 20, 2013, through purchase order EL014581. This legislation will authorize the second option to renew, for the period July 1, 2014 to June 30, 2015. The cost of the service provided under the third year of this agreement is $118,796.40.
The Department of Technology requires these services to ensure reliable operations in the City data center. This agreement will provide cost-effective extended warranty service on critical data center equipment and software that has aged out of manufacturer warranty.
FISCAL IMPACT:
In 2012 and 2013, the Department of Technology expended $112,056.00 and $120,000.00 respectively, for extended warranty services provided by Mason Development Corporation. The 2014 cost for these services is $118,796.40. The funds for this purchase in the amount of $118,796.40 are available within the Department of Technology, Information Services Division, Internal Services Fund. The aggregate contract total amount, including this request is $350,852.40.
CONTRACT COMPLIANCE :
Vendor: Mason Development Corporation (dba Atlantic Tech Services) FID/CC#: 34-1326351 Expiration Date: 03/31/2016
Title
To authorize the Director of the Department of Technology to renew an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment; to authorize the expenditure of $118,796.40 from the Information Services Division, internal service fund. ($118,796.40)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment; and
WHEREAS, the original agreement (EL013088) was authorized by ordinance 1272-2012, passed by City Council on June 25, 2012, awarded through solicitation SA004334. That agreement includes options to renew for two (2) additional terms by mutual agreement and approval of proper City authorities. The first renewal option was authorized by ordinance 1012-2013, passed May 20, 2013, through purchase order EL014581. This legislation will authorize the second option to renew, for the period July 1, 2014 to June 30, 2015 at a cost of $118,796.40; and
WHEREAS, it is necessary for the Director of the Department of Technology to renew an agreement with Mason Development Corporation (dba Atlantic Tech Services), for extended warranty services on Hewlett Packard servers and EMC data storage equipment and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Mason Development Corporation (dba Atlantic Tech Services) for extended warranty services on Hewlett Packard servers and EMC data storage equipment, in the total amount of $118,796.40. The associated coverage term period of this agreement is July 1, 2014 to June 30, 2015.
SECTION 2: That the expenditure of $118,796.40 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $118,796.40
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.