Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Public Safety Corporation for four (4) additional workstation licenses for the Medallion License/Pemit Application in the License Section. The current Medallion application was purchased as part of the Computer Aided Dispatching (CAD) system in 2010 and is a license and permit application that holds all of the data for our licensing categories. This application does all of the billing and invoicing for the License Section.
Bid Information: This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code because Public Safety Corporation is the only vendor who can provide licenses to their proprietary software.
Sole Source Provider: Public Safety Corporation- CC #522188829 - expires 10-04-2014
Emergency Designation: Emergency designation is requested to provide the new License Office Staff workstation licenses to allow them access to the License/Pemit Application.
FISCAL IMPACT: This legislation authorizes the purchase of four (4) additional workstation licenses to the City's false alarm application for $17,050.00 under the sole source provision of the Columbus City Code. Funding for this expenditure is available in the Safety Initiative Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Public Safety Corporation in accordance with the sole source provision of the Columbus City Code to purchase four (4) additional workstation licenses for the Medallion License/Pemit Application, to authorize the expenditure of $17,050.00 from the Safety Initiative Fund, and to declare an emergency. ($17,050.00)
Body
WHEREAS, the Division of Support Services has the need to establish a purchase order with Public Safety Corporation to purchase four (4) additional workstation licenses to the current License/Pemit Application, and,
WHEREAS, Public Safety Corporation is the original provider of the current application and is the sole source provider of maintenance, software and licenses for the application; and
WHEREAS, this purchase order with Public Safety Corporation is being established under the Sole Source provision in Section 329.07 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Public Safety Corporation for the purchase of four (4) additonal workstation licenses to the Medallion License/Pemit Application to give all of the license staff the ablility to access the application; thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Division of Support Services, is hereby authorized and directed to issue a purchase order to Public Safety Corporation for purchase of four (4) additional workstation licenses for the Medallion License/Pemit Application.
SECTION 2. That the expenditure of $17,050.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 016
OCA Code: 320016
Object Level One: 02
Object Level 3: 2224
Amount $17,050.00
SECTION 3. That the agreement with Public Safety Corporation for $17,050.00 is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.