Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City's fiber optic infrastructure. The agreement will provide for all labor, equipment and materials needed to ensure reliable operation of the City's fiber network. The term of the agreement is for one year from the date of a certified purchase order. The agreement includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The total cost for the first year of the agreement is $132,555.96.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA005282. Two responses to this solicitation were received by the bid opening date of February 27, 2014. Gudenkauf is the lowest responsive, responsible and best bidder:
Gudenkauf Corporation $132,555.96
The Fishel Company $133,547.02
The City owns approximately 400 miles of fiber optic cabling in various strand count quantities throughout the City. Services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network.
CONTRACT COMPLIANCE:
Gudenkauf Corporation CC# : 310908234 Expiration: 07/19/2014
FISCAL IMPACT:
Sufficient funding in the amount of $132,555.96 is available in the Department of Technology, Information Services Division, Internal Service fund $59,112.00 and Capital Improvement Fund $73,443.96.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor at the negotiated prices.
Title
To authorize the Director of the Department of Technology to enter into an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City's fiber optic infrastructure; to authorize the expenditure of $132,555.96 from the Department of Technology, Information Services Division, Internal Services and Capital Improvement Fund; and to declare an emergency. ($132,555.96)
Body
WHEREAS, the agreement will provide for all labor, equipment and materials needed to ensure reliable operation of the City's fiber network; and
WHEREAS, the Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA005282; and
WHEREAS, two responses to this solicitation were received by the bid opening date of February 27, 2014 and Gudenkauf was the lowest responsive, responsible and best bidder; and
WHEREAS, it is in the City's best interest to enter into an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City's fiber optic infrastructure because the City owns approximately 400 miles of fiber optic cabling in various strand count quantities throughout the City and services are needed to regularly inspect and maintain these assets, and provide emergency restoration in the event of unforeseen damage to the fiber network; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to expedite commencement of the fiber optic network projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to enter into an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the City's fiber optic infrastructure in the amount of $132,555.96 in accordance with chapter 329.06 of Columbus City Code.
SECTION 2. That the sum of $59,112.00 and $73,443.96 or so much thereof is hereby authorized to be expended from the Information Services Division Internal Services and Capital Improvement Fund respectively as follows:
Dept-Div: 47-02|Fund: 514|Sub-fund: 001|OCA Code: 470206|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $59,112.00
Dept-Div: 47-02| Fund/Sub-fund:514-002 | Project Number: 470046-100001| Project Name: Fiber (Carryover)| OCA Code: 514346|Obj. Level 1: 06|Obj. Level 3: 6655/ Amount: $73,443.96
TOTAL: $132,555.96
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.