Explanation
This ordinance authorizes the Finance and Management Director to enter into contract with CJM Solutions, LLC for the purchase of portable vehicle rotary lifts at the Morse Road Eco Center. These rotary lifts are the same style and brand currently used at the main Fleet Management facility located at 4211 Groves Road. To maximize operational efficiency and safety, it is necessary to maintain brand consistency across Fleet locations. This makes employee training easier and safer as employees are trained on the same type/brand of lifts that are used throughout all Feet Management sites.
Additionally, there are cost and maintenance efficiencies, as maintaining similar equipment allows for familiarity with the maintenance intervals, preventive maintenance schedules, and replacement parts. There are also procurement efficiencies in that a separate maintenance contract for just a few pieces of lifting equipment is not needed as as the current rotary lifts are serviced by an OEM authorized vendor to maintain warranty and to ensure only OEM parts are used during repairs, thus enhancing employee safety.
This ordinance also waives the competitive bidding provisions of Columbus City Code Section 329, so that the needed rotary lifts can be purchased from CJM Solutions.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
CJM Solutions, LLC, Contract Compliance # 26-1100583, Expiration Date: 02/12/2016
Fiscal Impact: Funding is available within the Fleet Management Capital Improvement Budget for this purchase. This legislation authorizes the expenditure of $83,970.00 with CJM Solutions, LLC for the purchase of Rotary Lifts.
Emergency action: is requested to ensure uninterrupted service to all city vehicles at the Morse Rd. Eco Center.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with CJM Solutions, LLC for the purchase and installation of Rotary Lift equipment at the Morse Rd. Eco Center; to authorize the expenditure of $83,970.00 from the Fleet Management Capital Fund; to waive the competitive bidding provisions of Columbus City Codes, 1959; and to declare an emergency. ($83,970.00)
Body
WHEREAS, the Finance and Management Department, on behalf of the Fleet Management Division, has a need to purchase Rotary Lift equipment for the Morse Rd. Eco Center; and
WHEREAS, the purchase of this lift equipment will maintain operational efficiency and enhance employee safety; and
WHEREAS, in order to purchase the needed rotary lift equipment from CJM Solutions, LLC it is necessary to waive the competitive bidding provisions of Columbus City Code, 1959, Section 329; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is immediately necessary to issue a purchase order for Rotary Lifts at the Morse Rd. Eco Center to ensure uninterrupted service to all city vehicles at this location for the preservation of public peace, property, health, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with CJM Solutions, LLC for the purchase and installation of Rotary Lift equipment at the Morse Rd. Eco. Center.
Section 2. That the expenditure of $83,970.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513-005
Capital Project: 550002-100003
OCA Code: 530203
Object Level 1: 06
Object Level 3: 6690
Amount: $75,000.00
Dept/Div:45-05
Fund: 513-002
Capital Project: 550005-100000
OCA Code: 513050
Object Level 1: 06
Object Level 3: 6690
Amount: $8,970.00
Section 3. That the competitive bidding provisions of Columbus City Codes Section 329 are hereby waived in regard to the action authorized in Section 1.
Section 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.