Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract modification with Synagro Central, LLC for the purpose of providing Land Application Services for the Division of Sewerage and Drainage. This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities, Division of Sewerage and Drainage currently has a Liquid Biosolids Land Application Contract of 10 MG/year. The current contract was initiated on August 1, 2011 and is set to expire on July 31, 2014. The Division is also currently evaluating a response to an RFP for liquid biosolids land application of 15 MG/year and a 2 MG remote storage tank. If the contract is successfully negotiated and signed, it would replace the existing land application contract. Synagro currently holds the land application contract and Synagro was also the most responsive competitive bidder for the RFP for the Land Application and Remote Storage contract.
Due to the complexity of the contract currently being negotiated for land application and remote storage of biosolids, the Division is concerned that contract terms cannot be agreed upon before the July 31, 2014 expiration of the current contract. Hence, in trying to plan for the July, 2014 expiration, a one year extension is being requested and should provide adequate time to finish negotiations with Synagro on the new land application and remote storage contract. The new expiration date will be July 31, 2015.
SUPPLIER: Synagro Central, LLC (76-0612568) Expires November 27, 2014. The vendor does not have MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is $700,000.00. Total contract amount including this modification is $2,050,000.00.
2. Reason additional funds were not foreseen: The need for additional funds is due to the complexity of the contract currently being negotiated for land application and remote storage of biosolids. The Division is concerned that contract terms cannot be agreed upon before the July 31, 2014 expiration of the current contract. Hence, in trying to plan for the July, 2014 expiration, a one year extension is being requested and should provide adequate time to finish negotiations with Synagro on the new land application and remote storage contract.
3. Reason other procurement processes not used: The Division is currently evaluating a response to an RFP for liquid biosolids land application of 15 MG/year and a 2 MG remote storage tank. If the contract is successfully negotiated and signed, it would replace the existing land application contract.
Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $700,000.00 is needed and budgeted for this service for the Jackson Pike and Southerly Wastewater Treatment Plants.
$304,715.79 was spent in 2013
$577,179.58 was spent in 2012
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency. The large amounts of precipitation that have recently fallen have resulted in the production of more material needing to be handled, and with the grounds too wet for the trucks to enter the fields, alternative methods of use may be necessary.
Title
To authorize the Director of Public Utilities to modify and extend a contract with Synagro Central, LLC for the Land Application Program for the Division of Sewerage and Drainage, to authorize the expenditure of $700,000.00 from the Sewerage System Operating Fund, and to declare an emergency. ($700,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage utilizes a contract that provides the service of applying sewage sludge for agricultural purposes, and
WHEREAS, this contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the Director of Public Utilities received two (2) formal bids on March 30, 2011 and Synagro Central, LLC was awarded the contract, and
WHEREAS, the original contract was initiated on August 1, 2011 and is set to expire on July 31, 2014, and
WHEREAS, the Division of Sewerage and Drainage is currently evaluating a response to an RFP for liquid biosolids application of 15 MG/year and a 2 MG remote storage contract, and
WHEREAS, due to the complexity of the contract currently being negotiated for land application and remote storage of biosolids, the Division is concerned that contract terms cannot be agreed upon before the July 31, 2014 expiration of the current contract, and
WHEREAS, if the new contract is successfully negotiated and signed, it would replace the existing land application contract, and
WHEREAS, the Division of Sewerage and Drainage wishes to modify, increase and extend the current contract for one (1) additional year with a new expiration date of July 31, 2015 to provide adequate time to finish negotiations on the new liquid biosolids land application and remote storage contract, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage because the large amounts of precipitation that have recently fallen have resulted in the production of more materials needing to be handled, and with the grounds too wet for the trucks to enter the fields, alternative methods of use may be necessary in order to preserve the public health, peace, property, & safety.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify, increase and extend contract No. EL011913 with Synagro Central, LLC for Land Application Services for the Division of Sewerage and Drainage. Total amount of modification No. 3 is ADD $700,000.00. Total contract amount including this modification is $2,050,000.00.
SECTION 2. That the Division of Sewerage and Drainage wishes to extend the contract for one (1) additional year with a new expiration date of July 31, 2015, to provide adequate time to finish negotiations on the new liquid biosolids land application and remote storage contract.
SECTION 3. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 4. That the expenditure of $700,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605022
Object Level 1: 03
Object Level 3: 3419
Amount: $600,000.00
OCA: 605055
Object Level 1: 03
Object Level 3: 3419
Amount: $100,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.