Explanation
The Department of Public Utilities maintains an effective environmental compliance program in order to reduce any environmental impacts associated with its various activities. As part of the Department's Environmental Management System development process, DPU has identified air compliance as a regulatory subject area which requires additional support.
DPU has ten (10) major facilities with air emission sources requiring some level of permitting. Three facilities are covered under Title V air permits. DPU requires the assistance of qualified and experienced consultant support to assist the Regulatory Compliance Section in managing the air compliance program. The consultant will assist with review and preparation of Ohio EPA and US EPA required reports, surveys of DPU facilities to identify air emission sources, field studies of DPU air emissions to determine types and amounts of pollutants, development of standard operating procedures for chemical usage, emission sources and facility compliance and various other air compliance support functions.
The Department of Public Utilities advertised Requests for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the provisions of Columbus City Code, Section 329.14 (SA005105). One hundred ninety-six (196) vendors were solicited, including nine (9) MBR, thirteen (13) M1A, eleven (11) F1 and four (4) AS1 businesses on September 26, 2013. Four (4) proposals (MAJ) were received on September 26, 2013. The proposals were reviewed based on quality and feasibility. T & M Associates was determined to be best qualified to provide the professional services necessary for the Air Compliance Support Services Project. The contract is for three (3) years with each year not to exceed $250,000.00 for a total cost of $750,000.00. Each year of the contract is subject to review and approval by the City Council, the Mayor, and the Auditor's certification of funds.
SUPPLIER: T & M Associates (22-1806708), expires 9/20/2014 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
FISCAL IMPACT: $250,000.00 is needed and is budgeted in the 2014 Public Utilities Budget.
Prior Years Expenditures for this project
2012: $0
2013: $0
Title
To authorize the Director of Public Utilities to enter into a contract with T & M Associates for professional services related to Air Compliance Support for the Department of Public Utilities and to authorize the expenditure of $50,000.00 from the Water Operating Fund and $200,000.00 from the Sewerage Operating Fund. ($250,000.00)
Body
WHEREAS, the Department of Public Utilities has a need to supplement its environmental management system to ensure that its air compliance requirements are met and its environmental footprint is reduced, and
WHEREAS, the contract provides the Department of Public Utilities professional support of air compliance requirements including preparation of Ohio EPA and US EPA reports, surveys of DPU air emission sources, field studies of DPU air emissions for determination of potential pollutants, development of standard operating procedures for chemical usage, emission sources and facility compliance and various other air compliance functions; and
WHEREAS, based on the evaluation of the proposals, the Department of Public Utilities accepted the proposal as submitted by T & M Associates; and
WHEREAS, services under this agreement are to be provided over a period of three years with funds being reviewed and approved each year of the three year contract by City Council and the Mayor, and Auditor's certification of funds; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with T & M Associates, for Air Compliance Support Services in accordance with the terms and conditions on file in the office of the Director of Public Utilities.
SECTION 2. That the expenditure of $250,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund: 600
OCA: 601849
Object Level: 3336
Amount: $50,000.00
Fund: 650
OCA: 605378
Object Level: 3336
Amount: $200,000.00
TOTAL REQUEST: $250,000.00
SECTION 3. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.