Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Capital Plumbing and Mechanical, Inc. for preventive maintenance and service of grease traps, grease interceptors, and septic tanks for various City buildings under the purview of the Facilities Management Division. A grease trap is a plumbing device designed to intercept most greases and solids before they enter a wastewater disposal system. This contract calls for the service of grease traps and septic tanks and includes scheduled service calls and incidental emergency calls throughout the year.
The original contract was formally bid in April 2010 (SA003547), and authorized by Ordinance No. 0681-2010, passed May 26, 2010, with four one-year renewal options. Ordinance No. 0064-2011, passed February 9, 2011, authorized the first renewal of the contract. Ordinance No. 0752-012, passed April 25, 2012, authorized the second renewal of the contract. Ordinance No. 0742-2013, passed April 4, 2013, authorized the third renewal of the contract. This legislation authorizes the fourth and final modification of the four one-year renewal options.
Emergency action is requested to ensure the sanitary system is maintained for continued operation of this vital infrastructure.
Capital Plumbing and Mechanical, Inc. Contract Compliance No. 20-0557202, expiration date April 22, 2015.
Fiscal Impact: The cost of this contract is $40,000.00. The Facilities Management Division budgeted $40,00.00 in the 2014 General Fund budget for preventive maintenance and service of grease traps, grease interceptors, and septic tanks for various ty buildings under the purview of the Facilities Management Division.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Capital Plumbing and Mechanical, Inc. for preventive maintenance and service of grease traps, grease interceptors, and septic tanks for various City buildings under the purview of the Facilities Management Division; to authorize the expenditure of $40,000.00 from the General Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Facilities Management Division has a contract with Capital Plumbing and Mechanical, Inc. for preventive maintenance and service of grease traps, grease interceptors, and septic tanks for various City buildings; and
WHEREAS, the original contract for preventive maintenance and service of grease traps, grease interceptors, and septic tanks was authorized by Ordinance No. 0681-2010, passed May 26, 2010 and provides for up to four one year renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for preventive maintenance and service of grease traps and septic tanks for facilities under the purview of the Facilities Management Division, to ensure the sanitary system is maintained for continued operation of these vital infrastructures without delay, thereby preserving the public health, property, safety, and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Capital Plumbing and Mechanical, Inc. for preventive maintenance and service of grease traps, grease interceptors, and septic tanks for various City buildings under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of 40,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $40,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.