Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a modification for a professional engineering services contract with M-E Companies, Inc., dba M-E/IBI Group, for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project. This is the first modification to the original contract.
The intent of this project is to provide the City of Columbus, Department of Public Service with completion of the Project Development Process (PDP) for improvements to the intersection of Gender Road at Refugee Road. The purpose of the project is to reduce congestion at the intersection of Gender and Refugee, improve safety, and address deficiencies in the pedestrian and bikeway system.
This modification expands the scope of work to encompass design for a noise wall on Gender Road. Noise wall requirements were not originally anticipated for this project, but it has since been determined that a noise wall was required as part of ODOT's environmental and public involvement processes. The design of this element also is integral to the development of the construction documents being prepared by M-E/IBI Group.
Original contract amount: $606,538.00 (Ord. 0462-2013, EL014034)
Modification 1 amount: $26,397.00
The contract amount, including all modifications: $632,935.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against M-E/IBI Group.
2. CONTRACT COMPLIANCE
The contract compliance for M-E/IBI Group is 31-1442777 and expires 11/20/14.
3. FISCAL IMPACT
Funding for this contract is as follows:
$26,397.00 contract amount
$23,759.00 ODOT grant
$2,639.00 DPS share - Street and Highway Improvement Fund (766)
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the Department of Public Service to make funding for the design of this project available and allow the project schedule to proceed as planned, thereby preserving the public health, peace, property, safety, and welfare.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to appropriate $2,639.00 from the unappropriated balance of the Streets and Highways Improvements Fund; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Improvements Fund; to authorize the the City Auditor to transfer cash between the Streets and Highways Improvements Fund and the Fed-State Highway Engineering Fund; to authorize the City Auditor to appropriate $26,397.00 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to modify and increase an existing contract with M-E/IBI Group for professional services for the Intersection Improvements - Gender Road at Refugee Road project; to authorize the expenditure of up to $26,397.00 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($26,397.00)
Body
WHEREAS, Ordinance 0462-2013, authorized the Director of Public Service to enter into contract with M-E/IBI Group for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project in the amount of $606,538.00; and
WHEREAS, additional engineering and design services are needed for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project for the purpose of designing a noise wall on Gender Road; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL014034 to authorize additional funds and expanded scope for the professional services required for the engineering and design of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to provide additional funding for engineering design services to allow the schedule of this project to proceed as planned, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by Ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $455,018 / $81,472 / $536,490 (to match cash)
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $536,490 / ($2,639) / $533,851
766 / 530086-100023 / Intersection Improvements - Gender Road at Refugee (Street & Highway Improvement Carryover) / $0 / $2,639 / $2,639
SECTION 2. That the City Auditor is hereby authorized to appropriate the sum of up to $2,639.00 from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Unallocated Balance / 06-6600 / 766999 / $2,639.00
SECTION 3. That the City Auditor is hereby authorized to transfer cash and appropriation within the Streets and Highways Improvement Fund, No. 766, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $2,639.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Intersection Improvements - Gender Road at Refugee / 10-5501 / 768623 / $2,639.00
SECTION 4. That the City Auditor is hereby authorized to transfer cash between the Streets and Highways Improvement Fund, No. 766, and the Federal-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Intersection Improvements - Gender Road at Refugee / 10-5501 / 768623 / $2,639.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 591229-100000 / Gender Road PID90241 / 80-0886 / 591229 / $2,639.00
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $26,397.00 is appropriated for the Department of Public Service, Division of Design and Construction, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591229-100000 / Gender Road PID90241 / 06-6600 / 591229 / $26,397.00
SECTION 6. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with M-E/IBI Group, 635 Brooksedge Boulevard, Westerville, OH 43081, for the Intersection Improvements - Gender Road at Refugee Road (FRA-CR222 Gender Road at Refugee, PID 90241) project, in the amount of up to $26,397.00.
SECTION 7. That for the purpose of paying the cost of this contract the sum of up to $26,397.00 or so much as thereof may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591229-100000 / Gender Road PID90241 / 06-6682 / 591229 / $26,397.00
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.