Explanation
BACKGROUND: The purpose of this ordinance is to amend the 2014 Capital Improvement Budget to account for a recent encumberance cancellation and to authorize and direct the Director of Finance and Management to issue a purchase order for the purchase of a scientific lab refrigerator to store vaccines at appropriate temperatures to be used in the Immunization Clinic at Columbus Public Health utilizing funds from the Health General Obligation (G.O.) Bonds Fund.
Bid Information: Bid solicitation SO046427 was opened on April 14, 2014 for the purchase of a scientific lab refrigerator that is designed to store high value vaccines at the proper temperatures to be used in the Immunization Clinic at Columbus Public Health. Columbus Public Health recommends the bid award go to LABREPCO, Inc., as they were the lowest, most responsive and responsible bid for the solicitation.
The contract compliance number for LABREPCO, Inc. is # 23-2242191, which expires 04/16/2015.
Emergency action is requested because the current scientific lab refrigerator is broken and not holding proper temperatures.
FISCAL IMPACT: Sufficient funds are budgeted and available in this capital improvement project for a laboratory refrigerator within the Health G.O. Bonds Fund. This ordinance authorizes the expenditure of $5,737.00 from the Health G.O. Bonds Fund.
Title
To amend the 2014 Capital Improvement Budget; to authorize and direct the Director of Finance and Management to enter into a contract with LABREPCO, Inc. for the purchase of a scientific lab refrigerator to be used in the Immunization Clinic at Columbus Public Health; to authorize the expenditure of $5,737.00 from the Health General Obligation Bonds Fund; and to declare an emergency. ($5,737.00)
Body
WHEREAS, Columbus Public Health is amending the 2014 Capital Improvement Budget to account for a recent encumberance cancellation in project 570053-100000; and,
WHEREAS, Columbus Public Health has a need for the purchase of a scientific lab refrigerator at the Immunization Clinic located at 240 Parsons Avenue; and,
WHEREAS, bid SO046427 was posted and LABREPCO, Inc. was the lowest, most responsive, responsible vendor and awarded the bid; and,
WHEREAS, it is the intent of Columbus Public Health to contract with LABREPCO, Inc. for the expenditure of $5,737.00 for a scientific lab refrigerator; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to purchase a scientific lab refrigerator for the Immunization Clinic at the Health Department for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Captial Improvement Budget, authorized by Ordinance 0683-2014, be and is hereby amended as follows to account for a recent encumberance cancellation:
Fund / Project Number / Project Name / Current Athority / Revised Authority / Difference
706 / 570053-100000 / Blind School Renovation (Voted Carryover) / $59,997 / $60,092 / $95
SECTION 2. That the Director of Finance and Management is hereby authorized and directed to enter into a contract for $5,737.00 with LABREPCO, Inc. for the purchase of a scientific lab refrigerator for the Immunization Clinic located at 240 Parsons Avenue.
SECTION 3. That, to pay the costs of said contract, the expenditure of funds, not to exceed, $5,737.00 is hereby authorized, as follows:
Health G.O. Bonds Fund
Fund No. 706, Project Detail 570053-100000, Department of Health, Division No. 50-01, Object Level One 06, Object Level Three 6640, OCA No. 501713, $5,737.00
SECTION 4. Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.