Explanation
BACKGROUND: The City of Columbus has been awarded a grant from the U.S. Department of Housing and Urban Development for the Lead Safe Columbus Program. Columbus Public Health is a partner in Lead Safe Columbus. Columbus Public Health will employ a successfully demonstrated and recognized lead program that utilizes real-time environmental monitoring techniques to assist tenants and property owners in the City of Columbus to make educated and timely decisions about lead poisoning hazards. The environmental monitoring portion of this program includes testing for lead paint. This ordinance authorizes the Director of Finance and Management to establish a purchase order with Protec Instrument Corporation in the amount of $3,070.00 for the purchase of two (2) LPA-1 PDR Software and System upgrades with hand held computers for the purpose of generating lead paint testing reports. Protec Instrument Corporation is the sole manufacturer of the LPA-1 Lead Paint Software and System upgrade and its accessories. The contract compliance number for Protec Instrument Corporation is 463942397, which is effective through April 17, 2016.
This ordinance is submitted as an emergency to ensure the software systems are available for timely use within the Columbus Public Health Lead Safe Columbus Program.
FISCAL IMPACT: This purchase is funded by monies received from the U.S. Department of Housing and Urban Development for Lead Safe Columbus.
Title
To authorize the Director of Finance and Management to establish a purchase order with Protec Instrument Corporation for the purchase of two (2) LPA-1 PDR Software and System upgrades with hand held computers for the Lead Safe Columbus Program in accordance with sole source provisions; to authorize the expenditure of $3,070.00 from the unappropriated balance of the General Government Grants Fund, and to declare an emergency. ($3,070.00)
Body
WHEREAS, the City of Columbus has received a grant from the U.S. Department of Housing and Urban Development for the Lead Safe Columbus Program; and,
WHEREAS, Columbus Public Health has a need to purchase two (2) LPA-1 PDR Software System upgrades with hand held computers for the purpose of generating lead paint testing reports for the Lead Safe Columbus Program; and,
WHEREAS, Protec Instrument Corporation is the manufacturer, seller and supplier of the LPA-1 PDR Software and System upgrades and accessories; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to establish a purchase order with Protec Instrument Corporation in order to continue providing lead tests for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Protec Instrument Corporation for the purchase of two (2) LPA-1 PDR Software and System upgrades with hand held computers.
SECTION 2. That the total expenditure of $3,070.00 is hereby authorized from the General Government Grants Fund, Fund No. 220, Grant No. 441156, Health Department, Division 50-01, OCA Code 501156, Object Level One 02, Object Level Three 2224.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.