Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with E.L. Robinson Engineering of Ohio Company for the Bridge Rehabilitation - General Engineering (2012) contract.
The intent of this modification is to provide the City of Columbus Department of Public Service with additional resources to perform various engineering, design, technical and surveying services for small to medium size improvements with an emphasis on bridge projects.
Original contract amount $300,000.00 (Ordinance 0074-2013, EL013940)
Modification number 1 $300,000.00
Total amount of the contract, including this modification $600,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering of Ohio Co.
2. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G.O. Bonds Fund.
3. CONTRACT COMPLIANCE
E.L. Robinson Engineering of Ohio Co.'s contract compliance number is 311725058 and expires 2/10/16.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional engineering service contract with EL Robinson Engineering of Ohio Company for the Bridge Rehabilitation - General Engineering (2012); to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for Bridge Rehabilitation - General Engineering (2012) contract; and
WHEREAS, a modification was anticipated to fund additional work; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract modification should be authorized immediately so that funding can be made available for necessary engineering and design services to prevent unnecessary delays to capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530301-161735 / Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East (Voted Carryover) / $140,000.00 / ($140,000) / $0.00
704 / 530301-161883 / Bridge Rehabilitation - Calumet Over Glen Echo Ravine (Voted Carryover) / $87,099.00 / ($87,099.00) / $0.00
704 / 530301-160429 / Cooke Road under Conrail West of Stream (Voted Carryover) / $56,294.00 / ($49,880.00) / $6,414.00
704 / 530301-100000 / Bridge Rehabilitation / $23,022.00 / $276,979.00 /$300,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bond Fund, Number 704, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-161735 / Bridge Rehabilitation - Noe-Bixby Road Over Stream South of Main Street East / 06-6600 / 741735 / $140,000.00
704 / 530301-161883 / Bridge Rehabilitation - Calumet Over Glen Echo Ravine / 06-6600 / 741883 / $87,099.00
704 / 530301-160429 / Cooke Road under Conrail West of Stream / 06-6600 / 704429 / $49,880.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 591142 / $276,979.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a contract modification with E.L. Robinson Engineering of Ohio Company for the Bridge Rehabilitation - General Engineering (2012) contract for the purposes of adding money to the contract to pay for additional engineering and design services.
SECTION 4. That for the purpose of paying the cost of this contract modification the sum of up to $300,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project Detail / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6682 / 591142 / $300,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.