Explanation
BACKGROUND: The Division of Police Crime Lab's Gas Chromatographs/Mass Spectrometers (GCMS) instruments aid in the identification and analysis of controlled substances (drugs). This equipment is used to process and present evidence for criminal prosecutions, which requires our strict adherence to rules of evidence and established, mandatory timeliness. The Division of Police has a need for maintenance and repair services with Agilent Technologies, Inc. in order to ensure timely repair of broken equipment and adequately protect the City's investment.
BID INFORMATION: The Division of Police is requesting to issue this maintenance contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Agilent is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 770518772, expires 03/25/2016
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that there is maintenance and repair services for the four existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $29,490.37 from the Division of Police's General Fund operating budget with Agilent Technologies for a maintenance and repair contract for Crime Lab equipment. The Division of Police spent $19,968.48 in 2013, $19,973.63 in 2012, and $19,913.26 in 2011 for these services. However, these prices were for three (3) Agilent Gas Chromatograph/Mass Spectrometer instruments and currently the Crime Lab maintains four (4) such instruments.
Title
To authorize and direct the Director of...
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