Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order with MD Solutions Inc. for ornamental sign posts and accessories for the City of Columbus Bicentennial Signs Project. The Division of Planning and Operations is responsible for acquiring the materials and supplies and installing the signs for this project. Neighborhoods throughout Columbus have the opportunity to have signs installed commemorating the bicentennial of the city.
In an effort to complete this project more signs and sign posts are needed. Formal bids were solicited by the purchasing office for these signs and sign posts. The lowest bid received was from MD Solutions Inc. and their bid met specifications as the lowest responsive, responsible bidder. A UTC was created by the purchasing department number FL005317. That UTC has expired. There is now a need to purchase additional signs to match the existing signs purchased under the UTC.
The remaining balance of the previous purchase order UL007250 totaling $77,929.40 is to be cancelled.
This ordinance authorizes the encumbrance and expenditure of $20,120.00 or so much thereof as may be necessary for this purpose with MD Solutions Inc.
2. BID WAIVER
This legislation also waives the formal competitive bidding requirements of the Columbus City Code to ensure this ornamental sign project can be completed using matching equipment from MD Solutions Inc. MD Solutions has agreed to honor previous pricing.
3. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for MD Solutions, Inc. is 31-1804276 and expires 03/03/2016.
4. FISCAL IMPACT
Funds are budgeted in the 2014 C.I.B. for these purchases and are available for the expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of this expenditure is $20,120.00
5. EMERGENCY DESIGNATION
Emergency action is requested for this purchase to meet deadlines for prices established and to continue installa...
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