Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with E. P. Ferris & Associates, Inc. the Petzinger Road Sanitary/Storm Sewer Project. The original construction plans were prepared in 2002 and now must be updated. The Engineer has surveyed the area, designed separate plans for storm and sanitary sewers, and obtained easements. This project will update the sanitary sewer plans, prepare bid documents and provide assistance during bidding and construction. Following completion of the sanitary sewer construction, the storm sewer plans will be updated, bid documents prepared, and assistance during bidding and construction will be provided.
MODIFICATION INFORMATION:
1.1 Amount of additional funds to be expended: $31,640.06
Original contract: $ 58,923.58
Modification #1 $ 45,055.00
Current Total: $103,978.58
Modification #2 (2014) Current: $ 31,640.06
Estimated Total cost: $135,618.64
1.2. Reasons additional goods/services could not be foreseen:
The project had been temporarily suspended while the new Septic Tank Elimination Program (STEP) was being implemented. Following STEP implementation, the sanitary sewer plans have to be updated to reflect changes which have occurred since the plans had been completed. Similarly, storm plans will have to be updated in the future to reflect sanitary sewer as-built information.
1.3. Reason other procurement processes are not used:
The additional work that needs to be performed consists mainly of updates to the completed plans and preparation of bid documents, and, as such, is not conducive to being performed by a different consultant.
1.4. How cost of modification was determined:
The amount is based on the Consultant's proposal, reviewed and concurred with by the City PM. Labor costs reflecting present and anticipated future hourly direct labor rates were used as appropriate. We utilized our experience with previous projects to determine the amount of effort needed to complete the additional required work.
2. Project Timelines:
Complete sanitary sewer plans and bid the project by August 2014
Complete sanitary sewer construction by August 2015
Complete storm sewer plans and bid the project by August 2016 (tentative)
Complete storm sewer construction by August 2017 (tentative)
3. Contract Compliance No.: 31-1194974 | MAJ | Exp. 07/10/2015
4. Emergency Designation: An Emergency designation is not requested at this time.
5. Economic Impact: The Septic Tank Elimination Program (STEP) will provide financial assistance to participating homeowners to help defer the costs of septic system abandonment and connection to the new sewer. This project will eliminate septic systems which can fail and pollute the streams and rivers. Also, converting from a septic system to sanitary sewer service has a positive impact to the property values. The community is aware of this project and the City has worked closely with the residents to ensure that the sewer alignment and construction will have as minimal an impact as possible.
6. Fiscal Impact: The legislation authorizes the transfer within of $11,526.94 and a total expenditure of up to $18,482.83 from the Sanitary Sewer General Obligation Fund, Fund 664; and $13,157.23 from the Storm Recovery Zone Super B.A.B.s Fund; for a total project cost of $31,640.06 and an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify the professional engineering services agreement with E. P. Ferris & Associates, Inc., for the Petzinger Road Sanitary Sewer Improvements Project; to transfer and expend up to $13,157.23 from within the Storm Recovery Zone Super Build America Bond Fund; to transfer within and expend up to $18,482.83 Sanitary Sewer General Obligation Bond Fund for a total project cost of $31,640.06; to amend the 2014 Capital Improvements Budget; for the Division of Sewerage and Drainage. ($31,640.06)
Body
WHEREAS, the original contract number EL003339 was authorized by Ordinance 0229-03 as passed by Columbus City Council on March 3, 2003, executed April 14, 2003, and approved by the City Attorney on April 17, 2003, for purposes of preparing construction plans and specifications in connection with the Petzinger Road Stormwater System Improvements Project, for the Division of Sewerage and Drainage, Department of Public Utilities; and
WHEREAS, contract EL005393 was authorized by Ordinance 1478-2004, passed by Columbus City Council March 21, 2005; executed June 24, 2005 and approved by the City Attorney on June 29, 2005; and,
WHEREAS, it is necessary to update the sanitary sewer plans, prepare bid documents and provide assistance during bidding and construction; and
WHEREAS, it is necessary to transfer $11,526.94 within and expend up to $18,482.83 from the Sanitary Sewer General Obligation Fund, Fund 664, for the Petzinger Road Sanitary /Storm Sewer Project; and
WHEREAS, it is necessary to transfer within and expend up to $13,157.23 from the Storm Recovery Zone Super B.A.B.s Fund, Fund 677; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Divisions of Sewerage and Drainage, Department of Public Utilities, and it is hereby requested that Council authorize the Director of Public Utilities to modify a professional engineering services agreement with E. P. Ferris & Associates, Inc. the Petzinger Road Sanitary/Storm Sewer Project as soon as possible for the preservation of the public health, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify a professional engineering services agreement with E. P. Ferris & Associates, Inc. of 880 King Ave, Columbus, Ohio 43212, for the Petzinger Road Sanitary/Storm Sewer Project, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer within a total of $11,526.94 from within the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Division 60-05 | Obj. Lvl 3 6676:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650350-100000 | WWTF's Renovations & Rehab Contingencies | 664350 | -$11,526.94
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650739-100000 | Petzinger Road Sanitary Sewer | 664739 | +$11,526.94
SECTION 3. That the City Auditor be and hereby is authorized and directed to transfer within a total of $13,157.23 from the Storm Recovery Zone Super B.A.B.s Fund | Fund No. 677 | Division 60-15 | Obj. Lvl 3 6682:
From:
Fund No. | Project No. | Project Name | OCA Code | change
677 | 677999-100000 | Unallocated Balance Fund 677 | 677999 | -$13,157.23
To:
Fund No. | Project No. | Project Name | OCA Code | change
677 | 610739-100000 | Petzinger Road SSI | 677739 | +$13,157.23
SECTION 4. That the 2014 Capital Improvements budget is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Sanitary:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
664 | 650350-100000 | WWTF's Renovations & Rehab Contingencies (Carryover) | $26,102 | $14,575 | (-$11,527)
664 | 650739-100000 | Petzinger Road Sanitary Sewer | $6,956 | $18,483 | (+$11,527)
Stormwater:
Fund No. | Project No. | Proj. Name | Current | Revised | (Change)
677 | 677999-100000 | Unallocated Balance Fund 677 | $44,723 | $49,703 (establish authority to match cash)
677 | 677999-100000 | Unallocated Balance Fund 677 | $49,703 | $36,545 | (-$13,158)
677 | 610739-100000 | Petzinger Road SSI | $0 | $13,158 | (+$13,158)
SECTION 5. That the Director of Public Utilities be and hereby is authorized to expend up to $18,482.94 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Div. 60-05 | Obj. Lvl 3: 6676 and up to $13,157.23 from the Storm Recovery Zone Super B.A.B.s Fund | Fund No. 677 | Division 60-15 | Obj. Lvl 3: 6682 as follows:
Sanitary
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650739-100000 | Petzinger Road Sanitary Sewer | 664739 | +18,482.83
Stormwater:
Fund No. | Project No. | Project Name | OCA Code | change
677 | 610739-100000 | Petzinger Road SSI | 677739 | +$13,157.23
SECTION 6. That the said firm, E. P. Ferris & Associates, Inc. shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.