Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with GRW Engineers, Inc., for professional engineering services for the Lamont Avenue Area Water Line Improvements Project, in an amount up to $178,420.48, for Division of Water Contract No. 2044.
The project consists of constructing necessary improvements to the water distribution system in the Lamont Avenue Area. The improvements identified in the scope of work will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 13,600 linear feet of 6-inch and 8-inch and water lines within the project area. The project area includes E. Cooke Road, Radnor Avenue, Pegg Road, Melrose Avenue, Lamont Avenue, Elmore Avenue, and Brandon Street.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will decrease burden on water maintenance operations. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. past performance, 4. environmentally preferable offeror, and 5. local workforce.
Requests for Proposals (RFP's) were received on February 28, 2014 from GRW Engineers, MS Consultants, and Resource International.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to GRW Engineers, Inc.
The Contract Compliance Number for GRW Engineers, Inc. is 61-0665036 (expires 11/14/15, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GRW Engineers, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and the Water Super Build America Bond Funds will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with GRW Engineers, Inc. for professional engineering services for the Lamont Avenue Area Water Line Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $178,420.48 within the Water Works Enlargement Voted Bonds Fund and the Water Super Build America Bond Funds; and to amend the 2014 Capital Improvements Budget. ($178,420.48)
Body
WHEREAS, three technical proposals for professional engineering services for the Lamont Avenue Area Water Line Improvements Project were received on February 28, 2014; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to GRW Engineers, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund and the Water Super Build America Bond Funds, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Lamont Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Lamont Avenue Area Water Line Improvements Project with GRW Engineers, Inc., 100 E. Campus View Blvd., Suite 130, Columbus, Ohio 43235; for an expenditure up to $178,420.48; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $178,420.48 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Water Works Enlargement Voted Bonds Fund, Fund No. 606:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690411-100000 (carryover) | Watershed Misc. Imp's | 606411 | -$173,843.93
606 | 690236-100067 (carryover) | Lamont Ave. WL | 623667 | +$173,843.93
Water Super Build America Bond Funds, Fund 610:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 452501-100001 (carryover) | GIS Prof. Svcs. | 615011 | -$4,576.55
610 | 690236-100067 (carryover) | Lamont Ave. WL | 613667 | +$4,576.55
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690411-100000 (carryover) | Watershed Misc. Imp's | $297,936 | $297,940 | +$4
(establish add'l authority to match cash + rounding)
606 | 690411-100000 (carryover) | Watershed Misc. Imp's | $297,940 | $124,096 | -$173,844
606 | 690236-100067 (carryover) | Lamont Ave. WL | $0 | $173,844 | +$173,844
610 | 452501-100001 (carryover) | GIS Prof. Svcs. | $0 | $4,577 | +$4,577
(establish authority to match cash)
610 | 452501-100001 (carryover) | GIS Prof. Svcs. | $4,577 | $0 | -$4,577
610 | 690236-100067 (carryover) | Lamont Ave. WL | $0 | $4,577 | +$4,577
SECTION 4. That an expenditure up to $178,420.48 is hereby authorized for the Lamont Avenue Area Water Line Improvements Project, within Dept/Div. 60-09, Project No. 690236-100067 (carryover), Object Level Three 6677, as follows:
Fund No. | Fund Name | OCA | Amount
606 | Water Works Enlargement Voted Bonds Fund | 623667 | $173,843.93
610 | Water Super Build America Bond Funds | 613667 | $4,576.55
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.