Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc., for professional engineering services for the Westgate Tank Replacement Project, in an amount up to $186,648.28, under Division of Water Contract No. 2032.
The Westgate East 1-million gallon elevated tank was constructed in 1930 and is the Division of Water's oldest operating elevated storage tank. The tank's age and condition indicate that replacement is warranted over investing capital to keep the existing tank operational. If kept in service, significant structural repairs are anticipated the next time the tank is sandblasted and repainted. This project follows the recommendation of the Water Distribution System Master Plan and will increase elevated storage in the Mound pressure district from 2 million gallons to 3 million gallons (new tank will be 2-million gallons; there is another 1-million gallon tank in the pressure district).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The project will incorporate measures such as energy efficient lighting to reduce the energy demand of this facility.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. experience of team, 3. ability to perform expeditiously, 4. past performance, 5. environmentally preferable offeror, and 6. local workforce.
Requests for Proposals (RFP's) were received on February 14, 2014 from Stantec Consulting Services, PRIME AE Group, CT Consultants, Ribway Engineering Broup, EMH&T, and GRW Engineers.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Stantec Consulting Services, Inc.
The Contract Compliance Number for Stantec Consulting Services, Inc. is 11-2167170 (expires 11/6/15, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4. FUTURE MODIFICATION: A future modification is planned during the construction phase of project for the consultant to provide O&M Ready services. The scope of this work is still to be developed; therefore an estimated cost of future modifications is not available at this time.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Westgate Tank Replacement Project; for the Division of Water; to authorize a transfer and expenditure up to $186,648.28 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($186,648.28)
Body
WHEREAS, six technical proposals for professional engineering services for the Westgate Tank Replacement Project were received on February 14, 2014; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Westgate Tank Replacement Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Westgate Tank Replacement Project with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100 Columbus, Ohio, 43204; for an expenditure up to $186,648.28; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $186,648.28 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100004 (carryover) | Fisher Rd. Drainage Booster Sta. Imp's | 664734 | -$186,648.28
606 | 690537-100001 (carryover) | Westgate Tank Replacement | 665371 | +$186,648.28
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100004 (carryover) | Fisher Rd. Drainage Booster Sta. Imp's | $0 | $232,920 | +$232,920
(establish authority to match cash)
606 | 690473-100004 (carryover) | Fisher Rd. Drainage Booster Sta. Imp's | $232,920 | $46,271 | -$186,649
606 | 690537-100001 (carryover) | Westgate Tank Replacement | $0 | $186,649 | +$186,649
SECTION 4. That an expenditure up to $186,648.28 is hereby authorized for the Westgate Tank Replacement Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690537-100001 (carryover), OCA Code 665371, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.