Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division to renew and modify an existing contract, in accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, Inc., for FleetFocus FA annual software maintenance and support. The agreement was most recently renewed by authority of ordinance 1281-2013, passed June 17, 2013. In addition to the aforementioned annual maintenance and support contract, the Finance and Management Department entered into contract with AssetWorks for a Global Positioning (GPS)/Telematic system and migration from a city-hosted to a vendor-hosted system via Ordinance 1223-2012, passed July 9, 2012. This ordinance seeks authorization for a contract renewal/modification which will combine multiple services under a single contract. This renewal/modification will provide for annual software maintenance and support, as well as GPS/AVL service costs, vendor hosting fees, and the expansion of credit card usage at compressed natural gas stations. The contract renewal and modification will be for the period June 1, 2014 through June 30, 2015 at a total cost of $720,698.00.
AssetWorks is the vendor who currently provides a software platform for Fleet, Fuel and GPS databases, which are interfaced with each other to provide comprehensive management, analysis, and tracking functionality. AssetWorks also provides professional services to support system upgrades and training and they are PCI compliant and manage the retail CNG fuel transactions through the fuel application. The existing contract allows for modifications to accommodate additional services as needed. Consequently, other vendors were not sought to provide these services.
The FleetFocus module/application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the...
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