Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Clarktel Telecommunications for the purchase of a NEC Phone System Upgrade including installation and training for the Division of Sewerage and Drainage. This unit will be used by our Jackson Pike Wastewater Treatment Plant to upgrade the existing NEC NEAX2000 PBX's and Voicemail System with a NEC SV8300 and UM8000 Voicemail.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005232). Seventy (75) vendors (67 MAJ, 4MBR, 3M1A and 1HL1) were solicited and three (3) bids (2 MAJ and 1MBR) were received and opened on April 24, 2014.
The Division of Sewerage and Drainage is recommending an award be made to Clarktel Telecommunications as the lowest responsive, responsible, and best bidder for Items 1 through 24, 29 and 30. The total award will be for $35,629.43. Items 25 through 28 will not be awarded due to a technical error. On those items, the company had incorrect pricing therefore it was decided to not award these items at this time and to informally solicit bids as needed.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Clarktel Telecommunications., Contract Compliance Number: 34-1877902, expires 4/23/16.
FISCAL IMPACT: $35,629.43 is budgeted for this purchase. There were no similar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Clarktel Telecommunications for the purchase of a NEC Phone System Upgrade including installation and training for the Division of Sewerage and Drainage and to authorize the expenditure of $35,629.43 from the Sewerage System Operating Fund. ($35,629.43)
Body
WHEREAS, a NEC Phone System Upgrade including installation and training is required by the Division of Sewerage and Drainage to upgrade the existing system; and
WHEREAS, the Purchasing Office opened formal bids on April 24, 2014 for the purchase of a NEC Phone System Upgrade including installation and training for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Clarktel Telecommunications; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005232 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Clarktel Telecommunications, 1661 Copley Road, Akron, OH 44320 for the purchase of a NEC Phone System Upgrade including installation and training for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $35,629.43 much thereof as may be needed is hereby authorized from the Sewerage System Operating Fund 650, Department 60-05, OCA Code 604819, Object Level One 06, Object Level Three 6644, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.