Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with Information Builders, Inc., to purchase software maintenance and support services. The original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The agreement was most recently renewed by authority of ordinance 1193-2013, passed July 1, 2013, through purchase order EL014627; and subsequently modified by authority of ordinance 2363-2013, passed November 11, 2013, through purchase order EL015040. This ordinance will authorize the third year of the three year agreement, providing software maintenance and support services for the following term periods: License numbers 633c.01 and 633c.02 from July 1, 2014 through June 30, 2015, at a cost of $34,876.49 and License numbers 633c.01 and 633c.03 from November 14, 2014 through June 30, 2015, at a cost of $8,856.61. The total amount of funding requested via this ordinance is $43,733.10.
The City requires an enterprise business intelligence platform to enable better information access and reporting from its other enterprise applications (e.g., financial system, billing systems, work order systems, etc.). The goal of this project is to continue to deliver usable, timely and accurate information to managers so they can make more informed decisions, thereby improving efficiency and effectiveness of services delivered by the City. The Department of Technology, in collaboration with other City departments, is continuing the implementation of this new technology, satisfying the needs of City departments for improved information delivery.
Information Builders provides technical support for the City's WebFocus and iWay business intelligence platform. This enables the City to access on line and telephone assistance from Information Builders technical experts to resolve issues and enhance the system. The annual support payment also entitles the City to updated versions of Information Builders software.
FISCAL IMPACT:
In 2012 and 2013, the Department of Technology legislated $584,605.00 (via Ord.'s 0768-2012 and 1491-2012) and $146,905.37 (via Ord.'s 1193-2013 and 2363-2013) respectively with Information Builders, Inc The cost for the 2014 purchase of software maintenance and support services is $43,733.10. Funds are budgeted and available in the Department of Technology, Information Services Division, Internal Service Fund. The aggregate total contract amount including this renewal, is $775,243.47.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor: Information Builders, Inc. C.C# : 13-2807185 Expiration Date: 11/01/2015
Title
To authorize the Director of the Department of Technology to renew a contract agreement with Information Builders, Inc., for the purchase of software maintenance and support services; to authorize the expenditure of $43,733.10 from the Department of Technology, Information Services Division, Internal Service Fund; and to declare an emergency. ($43,733.10)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew an agreement with Information Builders, Inc., to purchase software maintenance and support services; and
WHEREAS, the original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The agreement was most recently renewed by authority of ordinance 1193-2013, passed July 1, 2013, through purchase order EL014627; and subsequently modified by authority of ordinance 2363-2013, passed November 11, 2013, through purchase order EL015040; and
WHEREAS, this ordinance will authorize the third year of the three year agreement, providing software maintenance and support services for the following term periods: License numbers 633c.01 and 633c.02 from July 1, 2014 through June 30, 2015, at a cost of $34,876.49 and License numbers 633c.01 and 633c.03 from November 14, 2014 through June 30, 2015, at a cost of $8,856.61. The total amount of funding requested via this ordinance is $43,733.10; and
WHEREAS, an emergency exists in the usual daily operations of the City of Columbus, Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to renew a contract agreement with Information Builders Inc., to purchase software maintenance and support, and training services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to renew a contract agreement with Information Builders, Inc., to purchase software maintenance and support services. This ordinance will authorize the third year of the three year agreement, providing software maintenance and support services for the following term periods: License numbers 633c.01 and 633c.02 from July 1, 2014 through June 30, 2015, at a cost of $34,876.49 and License numbers 633c.01 and 633c.03 from November 14, 2014 through June 30, 2015, at a cost of $8,856.61. The total amount of funding requested via this ordinance is $43,733.10.
SECTION 2: That the expenditure of $43,733.10 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Internal Services Fund, is hereby authorized as follows:
Dept./Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03 |Obj. Level 3: 3369|Amount: $43,733.10|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.