City of Columbus - File #: 1470-2014

• File #: 1470-2014
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/13/2014
• In control: Technology Committee
• On agenda: 7/14/2014
• Final action: 7/17/2014
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to establish a contract with Telvent USA LLC, for maintenance and support on ArcFM software used by Department of Public Utilities in tracking the City’s utilities assets; to authorize the Director of Technology to establish a contract with Telvent for maintenance and support on ArcFM software utilized by the Department of Technology in tracking the City’s fiber assets using GIS technology in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $12,542.72 from the Department of Technology, Information Services Division, Internal Service Fund; and to declare an emergency. ($12,542.72)

Date	Ver.	Action By	Action	Result
7/17/2014	1	CITY CLERK	Attest
7/16/2014	1	MAYOR	Signed
7/14/2014	1	COUNCIL PRESIDENT	Signed
7/14/2014	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT) and the Director of the Department of Public Utilities (DPU) to establish an annual contract with Telvent USA LLC, for ArcFM software maintenance and support. ArcFM software is used by DPU to track the City’s water, sewer and electric assets using GIS technology. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. That contract was most recently renewed by authority of ordinance 1365-2013, passed July 15, 2013, through purchase order EL014658. This contract will provide software maintenance and support services for ArcFM Primary (seat #1), ArcFM Secondary (Seat #2-3), ArcFM Viewer & Conduit Manager with a term period of August 6, 2014 through August 5, 2015 and ArcFM Responder for the pro-rated period of March 14, 2015 to August 5, 2015 at a cost of $7,215.08.

This ordinance will also authorize the Director of the Department of Technology to establish an annual contract with Telvent for ArcFM software maintenance and support for ArcFM Secondary (Seat #4-5), ArcFM Development Package and ArcFM Fiber Manager. ArcFM Fiber Manager is used by the Department of Technology for tracking the City’s fiber assets using GIS technology. The original agreement (EL014753) was authorized by ordinance 1365-2013, passed July 15, 2013. This contract will provide software maintenance and support services for the period August 24, 2014 to August 5, 2015 at a cost of $5,327.64. The total for both of these contracts being authorized under this ordinance is $12,542.72.

Finally, this ordinance requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does no...