Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into four contracts with Gudenkauf Corporation for the installation of fiber optic cabling. The Fire Station 3 fiber project will provision fiber and network services to the new Fire Station at Greenlawn Ave. under construction and targeted for completion in October 2014. It will also provide network connectivity for security cameras for this location. The E. Franklinton fiber project is necessary due to the demolition of Veterans Memorial and the need to continue providing fiber connectivity to COSI, currently being serviced through Veterans Memorial. The E. Franklinton fiber construction will also increase fiber capacity in the E. Franklinton area for continued expansion of services to Public Safety, Recreation and Parks, and growth in that area. The Woodrow Ave. downtown fiber construction will provide a diverse fiber cable path from the Municipal Courts, fiber connectivity to Nationwide Children's Hospital, fiber to Fire Station 14, and diverse fiber routes to the Police Property Room and the new Crime Lab. And lastly, the cross-connection fiber pedestal build will provide intersecting fiber locations the capability to interconnect multiple fiber pathways that will be utilized to route fiber traffic throughout the City's fiber infrastructure.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process in compliance with Columbus City Code Chapter 329. Four formal bids were prepared and posted on the City's solicitation web site; while the bid was posted the Department held pre-bid meetings which provided the contractors an opportunity to examine the fiber route. The bid proposals included a fixed contingency amounting to $120,000, and a $40,000 allowance for permits and associated fees to be expended in the event that service work is required to complete the project. The total bid amount received from each bidder (listed below) includes the contingency and allowance amount. On Thursday June 12th at 11:00 a.m., the Department of Technology received and opened two (2) bids associated with SA005426, SA005427, and only one bid for SA005429, and SA005430 as follows:
Bid Number: Project: Bidders : Amount :
SA005426: Fire Station 3 fiber construction:
1. Gudenkauf Corp.:$115,290.89
2. The Fishel Co. :$144,847.84
SA005427: E. Franklinton Phase 1 fiber construction:
1. Gudenkauf Corp.:$127,448.16
2. The Fishel Co. :$129,978.73
SA005429: Woodrow Ave. Downtown fiber construction:
1. Gudenkauf Corp.:$479,705.97
SA005430: Cross-connect fiber pedestal construction:
1. Gudenkauf Corp.:$491,317.50
After reviewing the bids for all fiber project locations, it was recommended that the award be made to Gudenkauf Corporation for all project locations, in the amount of $1,213,762.52, as they were the overall lowest, responsive and responsible bidder per specification for all four project locations.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT:
Funds for these four projects totaling $1,213,762.52 have been budgeted and are available within the Department of Technology, Information Services Division, Capital Improvement Bond Fund from within the Fiber Project (Project No#: 470046-100001).
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
Vendor Name: Gudenkauf Corporation C.C.#: 31-0908234 Expiration Date: 07/19/2014
Title
To authorize the Director of the Department of Technology to enter into four contracts with Gudenkauf Corporation for the installation of fiber optic cable and related services; and to authorize the expenditure of $1,213,762.52 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency ($1,213,762.52)
Body
WHEREAS, the Department of Technology has a need to establish contracts for services to be provided for the installation of fiber optic pathway to be built that will provision fiber and network services to new and currently under construction locations; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Chapter 329; and
WHEREAS, after reviewing the bids received from solicitation (SA005426, SA005427, SA005429, and SA005430), it was recommended that the award be made to Gudenkauf Corporation for all four fiber project locations, in the amount of $1,213,762.52, as they were the overall lowest, responsive and responsible bidder per specification for all fiber project locations; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediate necessary to authorize the Director of Technology to enter into four contracts with Gudenkauf Corporation, for the installation of fiber optic cabling to be built, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into four contracts with Gudenkauf Corporation, for the installation of fiber optic cabling to be built which encompasses the E. Franklinton area, Fire Station 3, Woodrow Ave area, and cross-connection pedestals at various locations within the City. The total amount to be expended via this ordinance with Gudenkauf Corporation for all fiber projects is $1,213,762.52 which includes contingency funds and permit allowances to be expended for required services that will be provided in order to complete the projects.
SECTION 2. That the expenditure of $1,213,762.52 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 002|Project Name: Fiber|Project OCA Code: 514346|Project No.: 470046-100001(carryover)|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $68,193.78
Div.: 47-02|Fund: 514|SubFund: 004|Project Name: Fiber|Project OCA Code: 474601|Project No.: 470046-100001(carryover)|Obj. Level 1: 06|Obj. Level 3: 6655|Amount: $1,145,568.74
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.