Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract agreement with Competitive Companies Incorporated (CCI) to purchase equipment, installation, and annual maintenance services in support of the City of Columbus Camera Project. This project will install wireless video transport and provide connectivity to cameras in the downtown area to promote public safety and connectivity. The total cost of the project is $80,648.82, which includes a first year maintenance fee of $9,998.51 (a recurring annual cost). This project was a result of the need to install video surveillance in the downtown area in the wake of the Boston Marathon bombing. CCI had performed a wireless pilot project and had the necessary infrastructure in place to support the deployment of cameras; therefore, it was manifestly impractical for the City to build the infrastructure in time for the Arts Festival and Red, White, and Boom without utilizing this pre-constructed infrastructure.
This ordinance will also authorize a waiver of the competitive bidding provisions in accordance with section 329 of the Columbus City code. To ensure cameras are installed, operational, and maintained for as much of the summer festival season as possible, there is an immediate need to establish a contract with CCI for the equipment and services offered.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract with the supplier at the earliest possible date.
FISCAL IMPACT:
The funds for this contract agreement, in the amount of $80,648.82 which includes a first year maintenance fee of $9,998.51 (a recurring annual cost) are available within the Department of Technology, Information Services Division, Capital Improvement Bonds Fund (47-02 Connectivity Project # 470046-100000/SubFund 004).
CONTRACT COMPLIANCE:
Vendor: Competitive Companies Inc. CC# : 65-1146821 Expiration Date: 05/08/2015
Title
To authorize the Director of the Department of Technology, to enter into a contract agreement with Competitive Companies Incorporated (CCI) to provide equipment, installation, and annual maintenance services in support of the City of Columbus Camera Project; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $80,648.82 from the Department of Technology, Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($80,648.82)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into a contract agreement with Competitive Companies Incorporated (CCI) to provide equipment, installation, and annual maintenance services in support of the City of Columbus Camera Project. The total cost of the project is $80,648.82, which includes a first year maintenance fee of $9,998.51 (a recurring annual cost); and
WHEREAS, this project will install wireless video transport and provide connectivity to cameras in the downtown area to promote public safety and connectivity. This project was a result of the need to install video surveillance in the downtown area in the wake of the Boston Marathon bombing. CCI had performed a wireless pilot project and had the necessary infrastructure in place to support the deployment of cameras, it was manifestly impractical for the City to build the infrastructure in time for the Arts Festival and Red, White, and Boom without utilizing this pre-constructed infrastructure; and
WHEREAS, this ordinance will also authorize waiver of the competitive bidding provisions in accordance with section 329 of the Columbus City code. To ensure cameras are installed, operational, and maintained for as much of the summer festival season as possible, there is an immediate need to acquire the equipment and services offered by CCI; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to enter into a contract agreement with Competitive Companies Incorporated (CCI) to provide equipment, installation, and annual maintenance services in support of the City of Columbus Camera Project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract agreement with Competitive Companies Incorporated (CCI) to purchase equipment, installation, and annual maintenance services in support of the City of Columbus Camera Project. This project will install wireless video transport and provide connectivity to cameras in the downtown area to promote public safety and connectivity. The total cost of the project is $80,648.82, which includes a first year maintenance fee of $9,998.51 (a recurring annual cost).
SECTION 2: That the expenditure of $80,648.82 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 004| OCA Code: 514446| Project Number: 470046-100000| Project Name: 47-02 Connectivity Project| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $80,648.82| Information Services Division Capital Bonds Fund| {ISD Carryover}
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That this ordinance authorizes a contract with Competitive Companies Inc. and the Department of Technology, on behalf of the City of Columbus, and to waive the competitive bidding provisions of Columbus City Code, Chapter 329.
SECTION 7: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.