Explanation
BACKGROUND: This legislation authorizes the City Attorney to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associated services.
Ordinance 1509-12, authorized the original contract and funding up to $150,000.00.
Ordinance 0958-13 extended the term of the contract through August 15, 2013 and provided an additional $50,000.00 in funding bringing the total amount of available funding to $200,000.00.
Ordinance 1787-13 authorized the extension of the contract through 12/31/13 and a re-allocation of services.
Ordinance 2869-13 authorized the extension of the contract through June 30, 2014.
The project went live April 21, 2014. An extension of the contract through the end of December 31, 2014 is needed to accommodate various changes that have been identified since the go live date. No further funding is needed at this time.
EMERGENCY: There is an immediate need to modify the existing contract so the project can continue uninterrupted.
FISCAL IMPACT: No additional funds are needed at this time.
CONTRACT COMPLIANCE NUMBER: The contract compliance number for West Publishing corporation dba Elite is 41-1426973 and expires 01/03/16.
Title
To authorize the City Attorney to modify and extend a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and, to declare an emergency. ($0)
Body
WHEREAS, ordinance 1509-12 authorized the City Attorney's Office to enter into a contract with West Publishing Company dba Elite A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and
WHEREAS, modifications to said contract were authorized by ordinances 0958-13, 1787-13 and 2869-13; and,
WHEREAS, the implementation portion of the project has been completed and an extension of the term through December 31, 2014 is needed to allow for final adjustments and customizations; and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize the foregoing contract modification so the project can continue uninterrupted and for the preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Attorney is authorized to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associated services and extend the term through December 31, 2014.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.