Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support. This agreement will provide for technical support services and software updates from SAP, the software manufacturer. The City uses Business Objects to deliver reports from its Performance Series financial system and Accela permitting system. The original agreement was authorized by Ord. No. 1507-2013 (SA004986) passed on September 9, 2013 with a term period of September 29, 2013 to September 28, 2014, at a cost of $25,397.00. The agreement included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. The total cost for the second year of the agreement is $25,397.00 with a term period coverage from September 29, 2014 to September 28, 2015.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain compliance with the software manufacturer's terms of use.
FISCAL IMPACT:
In 2013, the Department of Technology legislated $25,397.20 (Ord. No. 1507-2013) for Business Objects software maintenance and support. The 2014 cost for the Business Objects software maintenance and support is $25,397.00. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Internal Service Fund. Including this request, the aggregate total contract agreement amount is $50,794.20.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. CC# : 22-3009648 Expiration Date: 10/29/2015
Title
To authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer; and to authorize the expenditure of $25,397.00 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($25,397.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer at a cost of $25,397.00 with a term period coverage from September 29, 2014 to September 28, 2015 ; and
WHEREAS, the original agreement was authorized by Ord. No. 1507-2013 (SA004986) and included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. This ordinance authorizes the second year of the agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer, for the immediate preservation of the public health, peace, property and safety.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with SHI International Corp, for Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer. The term of this agreement is from September 29, 2014 to September 28, 2015. SHI International Corp will deliver the services at a cost not to exceed $25,397.00.
SECTION 2: That the expenditure of $25,397.00 or so much thereof as may be necessary is hereby authorized to be expended from:
3369 - {Maintenance & support services}
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470202| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $25,397.00|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.