Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT), and the Commissioner of the Columbus Public Health Department (CPHD), to enter into an agreement with NextGen Healthcare Information Systems, LLC ("NextGen") for provisioning, hosting and ongoing support of an electronic medical record system. The Health Department has been using the NextGen system through Mount Carmel Health Systems (through original agreement EL003835, most recently renewed through EL015533). However, the Health Department has a need for additional functionality, not available through Mount Carmel’s instance of NextGen, so there is a need to work directly with NextGen, the software manufacturer, to obtain needed functionality necessary to comply with federal and state laws. The proposed agreement will provide for provisioning services, and ongoing support and hosting services for one year from the date of a certified purchase order. Subject to mutual agreement and approval of proper City authorities, the agreement includes options to renew for four (4) additional one year terms. The total cost associated with the first year of this agreement is $440,651.80, which includes $139,933.00 for the first year of support and hosting (a reoccurring cost).
The hosted NextGen system will enable the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
This ordinance also requests approval to enter into an agreement with NextGen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen soft...
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