Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to reestablish funding for various projects on behalf of the Office of Construction Management. The remainder of the funding that was established under these contracts to pay for the work was inadvertently closed before final payment was made.
This legislation reestablishes funding to the original contracts so that the final payments can be made to the contractors. Funding will be reestablished with Cleveland Marble for the Central Safety Building exterior membrane and sealant replacement; Trane U S Inc., for the heating and cooling repairs at 1800 E. 17th Avenue; Gutknecht Construction Company for the demolition and construction of salt storage building at 500 Scherers Court and 1850 East 25th Avenue; and Design Group, Inc. for the John Maloney Health Center.
2. CONTRACT COMPLIANCE:
Cleveland Marble Contract Compliance No. 34-0151170, expiration date 01/10/15
Trane U S Inc. Contract Compliance No. 25-0900465, expiration date 02/22/15
Gutknecht Construction Company Contract Compliance No. 31-0935568, expiration date 08/07/15
Design Group Inc. Contract Compliance No. 31-0810142, expiration date 04/24/15
3. FISCAL IMPACT: This legislation authorizes the total expenditure of $75,439.00 from the Construction Management Capital Improvement Fund, the Street & Highway Improvement Fund, and the Streets and Highways G.O. Bonds Fund. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION: Emergency action is requested to pay these contractors as the work is already complete.
Title
To authorize the Finance and Management Director to reestablish funding for various projects on behalf of the Office of Construction Management; to amend the 2014 Capital Improvement Budget; to authorize the total expenditure of $75,439.00 from the Construction Management Capital Improvement Fund, the Street & Highway Improvement Fund, and the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($75,439.00)
Body
WHEREAS, Ordinance No. 0540-2013, authorized a contract with Cleveland Marble for the Central Safety Building exterior membrane and sealant replacement; and
WHEREAS, a Mayor's Emergency letter dated May 23, 2013, authorized a contract with Trane U S Inc., for the heating and cooling repairs at 1800 E. 17th Avenue; and
WHEREAS, Ordinance No. 0831-2012, authorized a contract with Gutknecht Construction Company for the demolition and construction of salt storage building at 500 Scherers Court and 1850 East 25th Avenue; and
WHEREAS, Ordinance No. 1051-2010, authorized the original contract with Design Group, Inc. for the John Maloney Health Center; and
WHEREAS, the remainder of funding established for said contracts was inadvertently cancelled before the final payment was made; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is necessary to reestablish funding for various projects on behalf of the Office of Construction Management, to pay these contractors as the work is already complete, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to reestablish funding for various projects on behalf of the Office of Construction Management.
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0648-2014 be amended as follows:
Fund/Project/Project Name/Current/Change/Amended
766 / 590132-100000 / Facility Improvements / $54,875 (Street & Highway Imp Carryover) / $32,762 / $87,637 (cancellation)
SECTION 3. That the expenditure of $75,439.00, or as much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept. /Div.: 45-50
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 01: 06
Object Level 03: 6620
Amount: $29,228.00
Dept. /Div.: 59-11
Fund: 766
Project: 590132-100000
OCA: 591136
Object Level 01: 06
Object Level 03: 6620
Amount: $29,333.00
Dept. /Div.: 59-11
Fund: 766
Project: 590130-100016
OCA: 761316
Object Level 01: 06
Object Level 03: 6620
Amount: $6,029.00
Dept. /Div.: 59-11
Fund: 704
Project: 590130-100016
OCA: 743016
Object Level 01: 06
Object Level 03: 6620
Amount: $4,781.00
Dept. /Div.: 59-02
Fund: 704
Project: 440104-100006
OCA: 751046
Object Level 01: 06
Object Level 03: 6620
Amount: $6,068.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.