Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc., for professional engineering services for the Watershed Miscellaneous Improvements - Hoover Dam and Griggs Dam Independent Consultant Review Project, in an amount up to $228,200.75, for Division of Water Contract No. 2070.
The project consists of an evaluation and condition assessment of two existing Class I dam structures for the City of Columbus water supply reservoirs - Hoover and Griggs. The evaluation and condition assessment of Hoover Dam and Griggs Dam and associated appurtenances shall be conducted in accordance with Ohio Department of Natural Resources (ODNR) dam safety regulations in order to produce a Dam Safety Evaluation Report and a Maintenance Report for Hoover Dam and a Dam Safety Evaluation Report, a Maintenance Report, and an Operations and Maintenance Manual for Griggs Dam. The Dam Safety Evaluation Report(s) will identify and prioritize all findings of items pertinent to the safety of the dam in accordance with ODNR dam safety regulations. The Maintenance Report will identify and prioritize all findings of items to be repaired and shall be considered maintenance items not related to dam safety. Evaluation and condition assessment findings, along with repair recommendations and future maintenance recommendations shall be documented and submitted to the City in the form of one of the aforementioned reports. Upon request, preparation of detailed drawings, specifications, and contract documents will then be prepared for selected immediate repairs.
A contract modification will be sought for detailed design, bidding services, engineering services during construction, and preparation of record drawings after completion of construction. Additional contract modifications may be sought for additional phases of construction work.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Hoover and Griggs Dams are designated as Class I dams by ODNR. This project is intended to assess these dams and make recommendations that shall address dam safety and maintenance. The DOW regularly maintains both Griggs Dam and Hoover Dam. This assessment shall be conducted by an independent consultant in compliance with general ODNR recommendations. The DOW anticipates that any recommendations made by the consultant will not require any emergency corrective measures. Since this project is in the planning/evaluation stage no community outreach or input has been sought at this time. The design consultant has committed to collaborate with the City on incorporating elements in the project, where possible, to help meet the goals of the Mayor's Get Green Columbus 2010 initiative. The consultant will incorporate the use of recycled materials, energy efficiency, and green infrastructure into the design.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. experience of team, 3. project schedule, 4. past performance, 5. environmentally preferable offeror, and 6. local workforce.
Requests for Proposals (RFP's) were received on November 8, 2013 from Stantec Consulting Services, Burgess & Niple, and DLZ Ohio.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Stantec Consulting Services, Inc.
The Contract Compliance Number for Stantec Consulting Services, Inc. is 11-2167170 (expires 11/6/15, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water Build America and Super Build America Bond Funds will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Hoover and Griggs Dams Independent Consultant Review Project; for the Division of Water; to authorize a transfer and expenditure up to $228,200.75 within the Water Build America and Super Build America Bond Funds; and to amend the 2014 Capital Improvements Budget. ($228,200.75)
Body
WHEREAS, three technical proposals for professional engineering services for the Hoover and Griggs Dams Independent Consultant Review Project were received on November 8, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America and Super Build America Bond Funds, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Hoover and Griggs Dams Independent Consultant Review Project; for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Hoover and Griggs Dams Independent Consultant Review Project with the best, most responsive, and responsible bidder, Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; for an expenditure up to $228,200.75; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
OL3: 6677
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
609 | Water Build America Bonds Fund | 609999-100000 (carryover) | Unallocated Balance Fund 609 | 609999 | $1,562.63 (balance as of 5/20/14)
610 | Water Super Build America Bonds Fund | 610999-100000 (carryover) | Unallocated Balance Fund 610 | 610999 | $141.45 (balance as of 5/20/14)
SECTION 3. That the City Auditor is hereby authorized to transfer $228,200.75 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Object Level Three 6677, as designated on Attachment "ORD 1207-2014".
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as indicated on attachment "ORD 1207-2014".
SECTION 5. That an expenditure up to $228,200.75 is hereby authorized for the Hoover and Griggs Dams Independent Consultant Review Project, Division 60-09, Project No. 690411-100004 (carryover), Object Level Three 6677, as follows:
Fund
No. Fund Name OCA Amount
609 Water Build America Bonds Fund 694114 $223,001.65
610 Super Build America Bond Funds 614114 $ 5,199.10
$228,200.75
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.