Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify a professional engineering services contract with Prime AE Group, Inc., for the Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee project. This project is partially funded by the Ohio Department of Transportation and is also known as FRA-CR122-6.22 (PID 85017).
The original ordinance, 1222-2012, indicated that the project design would be completed in two parts and that a planned modification would be forthcoming. Part 1 consisted of preliminary engineering to determine the roadway and intersection capacity needs, to provide an updated grade separation assessment relative to the Alum Creek Drive crossing of Norfolk-Southern railroad tracks, and to determine the improvements needed to the bridge over and interchange with SR-104 to accommodate pedestrian/bikeway improvements on Alum Creek Drive.
Modification number 2 is an unplanned modification and is outside the originally anticipated project limits. The scope for modification number 2 includes additional survey and geotechnical design for a detention basin. The design of the detention basin is integral to the development of the construction documents being prepared by Prime AE Group, Inc.
Original contract amount $ 319,870.00 (Ordinance 1222-2012, EL013382)
Modification number 1 $1,426,514.00 (Ordinance 1785-2013 EL014692)
Modification number 2 $ 29,728.00
Total amount of the contract, including this modification $1,776,112.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime AE Group, Inc.
2. FISCAL IMPACT
Funding for this contract is available as follows:
$29,728.00 Contract amount
$23,782.40 ODOT grant
$ 5,945.60 DPS share - Street and Highway G.O. Fund (704)
This project is funded in the 2014 Capital Improvements Budget.
3. CONTRACT COMPLIANCE
The contract compliance number for Prime AE Group, Inc., is 260546656 and Expires 2/5/16.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize and direct the City Auditor to appropriate and transfer funds between the Streets and Highways Bonds Fund and the Federal State Highway Engineering Fund; to authorize the City Auditor to appropriate $29,728.00 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to modify a professional engineering service contract with Prime AE Group, Inc. for the Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee project (also known as FRA-CR122-6.22 (PID 85017)); to authorize the expenditure of up to $29,728.00 from the Fed-State Highway Engineering Fund for this contract; and to declare an emergency. ($29,728.00)
Body
WHEREAS, there is a need to modify a professional engineering services contract for the Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee project (also known as FRA-CR122-6.22 (PID 85017)); and
WHEREAS, this project involves improvements to Alum Creek Drive from Performance Way/Refugee Road South to Frebis Avenue/Integrity Drive South; and
WHEREAS, an unplanned modification has occurred; and
WHEREAS, grant money is available to pay for most of the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify this contract to prevent unnecessary delays in the Department's Capital Improvement Program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100042 / Arterial Street Rehab - Alum Creek - Frebis to Refugee / 06-6600 / 740342 / $5,945.60
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100042 / Arterial Street Rehab - Alum Creek - Frebis to Refugee / 10-5501 / 740342 / $5,945.60
SECTION 2. That the City Auditor is hereby authorized to transfer cash between the Street and Highway G.O. Fund, No. 704, and the Fed-State Highway Eng. Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100042 / Arterial Street Rehab - Alum Creek - Frebis to Refugee / 10-5501 / 740342 / $5,945.60
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
765 / 591306-100000 / Alum Crk Dr/Frebis - Ref (85017)/ 80-0886 / 591306 / $5,945.60
SECTION 3. The City Auditor be and is hereby authorized to appropriate a sum of $29,728 within the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591306-100000 / Alum Crk Dr/Frebis - Ref (85017)/ 06-6600 / 591306 / $29,728.00
SECTION 4. That the Director of Public Service be and hereby is authorized to modify a professional services contract with Prime AE Group, Inc., 3000 Corporate Exchange Drive, Suite 600, Columbus, OH, 43231, for engineering services associated with the Arterial Street Rehabilitation - Alum Creek Drive - Frebis to Refugee project (also known as FRA-CR122-6.22 (PID 85017)) .
SECTION 5. That for the purpose of paying the cost of this contract the sum of up to $29,728.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591306-100000 / Alum Crk Dr/Frebis - Ref (85017)/ 06-6682 / 591306 / $29,728.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.