Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with E.H. Wachs for the purchase of Guillotine Saws for the Division of Water. The Guillotine Saws will be used by our Distribution Maintenance Section to cut ductile pipe during excavations.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005399). Seventy two (72) vendors (69 MAJ/3 MBR) were solicited and three (3) bids (2 MAJ/1 FBE) were received and opened on May 15, 2014. After a review of the bid, the Division of Water recommends the award be made to E.H. Wachs the lowest, responsive and responsible bidder, in the amount of $36,510.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: E.H. Wachs, Contract Compliance Number: 36-1258310, expires 05/14/2016. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: The Division of Water has allocated $33,000.00 for this purchase in the 2014 Budget. Water Operating Fund 600 expenditures will be reprioritized in order to cover the difference.
$48,680.00 was expended on this type of purchase in 2013.
$0.00 was expended on this type of purchase in 2012.
Title
To authorize the Director of Finance and Management to enter into a contract with E.H. Wachs for the purchase of Guillotine Saws for the Division of Water and to authorize the expenditure of $36,510.00 from the Water Operating Fund. ($36,510.00)
Body
WHEREAS, Guillotine Saws are required by the Division of Water to be used by our Distribution Maintenance Section to cut ductile pipe during excavations; and
WHEREAS, the Purchasing Office opened formal bids on May 15, 2014 for the purchase of Guillotine Saws for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive, and responsible bidder, E.H. Wachs; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005399 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with E.H. Wachs for the purchase of Guillotine Saws for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $36,510.00 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6651, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.