Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with J. Ranck Electric, Inc. in the amount of $762,622.14 to encumber funds in connection with the Conversion of Circuit 7217 to Circuits 14074 and 14152 Project. As part of this project existing circuit 7217 (7.2KV) shall be converted to 14.4KV and fed from existing 14.4KV circuits 14074 and 14152. All 7.2KV transformers shall be replaced with 14.4KV transformers. All hardware not 15KV class rated shall be replaced. Circuit shall be reconductored where needed and old conductor removed. Poles and crossarms shall be replaced where needed. The Division of Power shall supply all transformers. The contractor shall supply all labor, equipment and all material except transformers.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) bids on May 8, 2014. These bids were received from: J. Ranck Electric. - $762,622.14, US Utility, Inc. - $902,652.71, and Thayer Power - $1,115,285.55
The lowest and best bid was from J. Ranck Electric for $762,622.14. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $762,622.14 for the conversion of Circuit 7217 to Circuits 14074 and 14152 as directed by the Project Engineer, and $75,000 for inspection which will be paid from the Electric G.O. Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 38-2677797, expires: 4/2/2016, MAJ.
Title
To authorize the Director of Public Utilities to enter into a construction contract with J. Ranck Electric, Inc. for the Conversion of Circuits Project for the Division of Power; and to authorize the transfer of $302,716.14; to amend the 2014 Capital Improvements Budget; to authorize the expenditure of $837,622.14; and to declare an emergency. ($837,622.14)
Body
WHEREAS, three (3) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on May 8, 2014 for the Conversion of Circuit 7217 to Circuits 14074 and 14152 Project; and
WHEREAS, J. Ranck Electric, was selected as the highest-ranked bidder based upon: proposal quality, competence to perform, project schedule, past performance, ability to perform, and local workforce; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to convert Circuit 7217 to Circuits 14074 and 14152; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund for the Conversion of Circuit 7217 to Circuits 14074 and 14152 Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund to convert Circuit 7217 to Circuits 14074 and 14152; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract to facilitate circuit upgrades at the earliest possible date, for the preservation of the public health, peace, property, and safety; therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a construction contract for Conversion of Circuit 7217 to Circuits 14074 and 14152 Project with the lowest, responsive, and best bidder, J. Ranck Electric, Inc. 415 Breaden Drive, Monroe, Ohio 45050; in the amount of $762,622.14 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to pay up to a maximum amount of $762,622.14 in construction costs and $75,000.00 in inspection costs, for a total of $837,622.14.
SECTION 2. That the City Auditor is hereby authorized to transfer $302,716.14 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670786-100000 |553786| Laurel Canyon SL | $302,716.14
TRANSFER TO:
Project | OCA | Project Name | Amount
670829-100003 | 553829 | Conversion of Circuit 7217 to Circuits 14074 and 14152| $302,716.14
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670786-100000 | Laurel Canyon SL | $482,040 | $179,323 | -$302,717
553 | 670829-100000 | Conversion from 7200 Volt to 14.2 KV | $534,906 | $0 | -$534,906
553 | 670829-100003 | Circuit 7217 Conversion | $0 | $837,623 | +$837,623
SECTION 4. That an expenditure up to $837,622.14 is hereby authorized for the Conversion of Circuit 7217 to Circuits 14074 and 14152 for Dept./Div. 60-07, Project No. 670829-100003, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 670829-100003 | Conversion of Circuit 7217 to Circuits 14074 and 14152| 553829 | $837,622.14
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.