Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes pavement marking materials, traffic signs and signal commodities throughout the city. These purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts or bidding that has been completed:
Allmac Signs
Aluminum Sign Blanks
FL005192/SA004238: $50,000.00
Baldwin & Sours, Inc.
School Flasher Units
FL004931/SA003915: $43,755.00
Pedestrian Signal Equipment
FL005336/SA004507: $60,000.00
Benjamin Steel Co.
Steel Traffic Conduit and Fittings
FL005325/SA004512: $30,000.00
Flint Trading, Inc.
Performed Thermoplastic Materials
FL004970/SA003971: $50,000.00
Firelands Supply
Traffic Sign Posts
FL005239/SA004342: $40,000.00
General Supply & Services, Inc.
School Flasher Poles and Foundations
FL004934/SA003916: $6,245.00
General Traffic Equipment Co.
Pedestrian Signal Equipment
FL005335/SA004507: $26,000.00
JO Herbert Co.
Street Name Sign Brackets
FL004966/SA003926: $10,000.00
MD Solutions
Traffic and Street Name Sign Posts
FL005238/SA004342: $20,000.00
Path Master, Inc.
Pedestrian Signal Equipment
FL005334/SA004507: $36,000.00
Vehicular Traffic Signals
FL005536/SA004798: $222,500.00
Potters Industries
Reflective Glass Spheres
FL005137/SA004218: $50,000.00
Qwick Kurb
Longitudinal Channelizers
FL005130/SA004214: $25,000.00
Swarco Industries, Inc.
Pavement Marking Materials
FL00XXXX/SA005367 (Contract being finalized by Purchasing Dept.)
$400,000.00
Traffic Control Products Inc.
Vehicular Traffic Signals
FL005535/SA004798: $47,500.00
Signal Loop Sealant
FL005309/SA004484: $43,000.00
US Standard Sign
Aluminum Sign Blanks
FL005184/SA004238: $30,000.00
WESCO Distribution Inc.
PVC Traffic Conduit and Fittings
FL005541/SA004751: $20,000.00
The total cost of the commodities needed is $1,210,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
Baldwin & Sours, Inc. |
311104513 |
6/03/2016 |
Path Master, Inc. |
341233777 |
4/15/2016 |
Traffic Control Products, Inc. |
341374949 |
5/30/2015 |
General Supply & Services, Inc. |
205021902 |
5/16/2015 |
General Traffic Equipment Co. |
133095949 |
7/20/2014 |
MD Solutions Inc. |
311804276 |
3/03/2016 |
Firelands Supply |
341728477 |
9/18/2015 |
JO Herbert Co. |
540938754 |
5/09/2015 |
Allmac Signs |
261316575 |
2/17/2014 |
US Standard Sign |
363859000 |
|
Swarco Industries, Inc. |
330169259 |
4/22/2015 |
Wesco Distribution Inc. |
251723345 |
7/03/2015 |
Qwick Kurb |
593340636 |
6/06/2016 |
Potters Industries |
221933307 |
6/06/2016 |
Benjamin Steel Co. |
310853024 |
5/22/2016 |
Flint Trading, Inc. |
561736552 |
6/12/2016 |
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund. This ordinance is contingent upon the 2014 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of commodities, supplies and materials for pavement marking, traffic sign upgrades and traffic signal equipment per the terms and conditions of an existing citywide universal term contract or informal/formal bidding for the Division of Planning and Operations; to authorize the expenditure of $1,210,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,210,000.00)
Body
WHEREAS, the Division of Planning and Operations utilizes pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operation's anticipated needs for 2014; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,210,000.00 per the terms and conditions of existing citywide universal term contracts or per the terms of informal or formal bidding for pavement marking materials, sign upgrades and traffic commodities and accessories as follows:
Fund/ Project #
704 / 530210-100002 Qwik Curb Commodity
Qwick Kurb, Inc.
PO Box 706
Anna Maria, FL 34216
Longitudinal Channelizers
FL005130/SA004214: $25,000.00
704 / 540005-100001 School Flashers - Commodities
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
School Flasher Units
FL004931\SA003915: $43,755.00
General Supply & Services, Inc.
915 Taylor Rd. Suite B
Gahanna, OH 43230
School Flasher Poles and Foundations
FL004934\ SA003916P: $6,245.00
704 / 540007-100003 Traffic Signal Installations - Signal Co
Benjamin Steel Co.
777 Benjamin Dr.
Springfield, OH 45502
Steel Traffic Conduit and Fittings
FL005325/SA004512: $30,000.00
WESCO Distribution Inc.
2256 Citygate Dr Ste 200
Columbus, OH 43219
PVC Traffic Conduit and Fittings
FL004775/SA003690: $20,000.00
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
Pedestrian Signal Equipment
FL005336/SA004507: $60,000.00
General Traffic Equipment Co.
915 Taylor Rd. Suite B
Gahanna, OH 43230
Pedestrian Signal Equipment
FL005335/SA004507: $26,000.00
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
Pedestrian Signal Equipment
FL005334/SA004507: $36,000.00
Vehicular Traffic Signals
FL005536/SA004798: $222,500.00
Traffic Control Products Inc.
4565 Glenbrook Rd.
Willoughby, OH 44094
Vehicular Traffic Signals
FL005535/SA004798: $47,500.00
Signal Loop Sealant
FL005309/SA004484: $43,000.00
704 / 540008 - 100001 Sign Upgrading/Streetname Signs - Commodities
Allmac Signs
10 Captain Scott Rd.
Harwich, MA
Aluminum Sign Blanks
FL005192/SA004238: $50,000.00
Firelands Supply Company
18 S. Norwalk Road W.
Norwalk, OH 44857
Traffic Sign Posts
FL005239/SA004342: $40,000.00
J.O. Herbert Co., Inc.
PO Box 5450
Midlothian, VA 23112
Street Name Sign Brackets
FL004966/SA003926: $10,000.00
MD Solutions
8225 Estates Parkway
Plain City, OH 43064
Traffic and Street Name Sign Posts
FL005238/SA004342: $20,000.00
US Standard Sign
11400 W. Addison St.
Franklin Park, IL 60131
Aluminum Sign Blanks
FL005184/SA004238: $30,000.00
704 / 540013-100000 - Permanent Pavement Markings
Swarco Industries, Inc.
P.O. Box 89
Columbia, TN 38402
FL00XXXX/SA005367 (Contract being finalized by Purchasing Dept.): $400,000.00
Potters Industries
PO Box 840
Valley Forge, PA 19482
Reflective Glass Spheres
FL005137/SA004218: $50,000.00
Flint Trading
PO Box 160
Thomasville, NC
Performed Thermoplastic Materials
FL004970/SA003971: $50,000.00
SECTION 2. That the expenditure of $1,210,000.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11,
Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 530210-100002 / Qwik Curb Commodity / 06-6631 / 742102 / $25,000.00
704 / 540005-100001 / School Flashers - Commodities / 06-6631 / 740501 / $50,000.00
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $485,000.00
704 / 540008 - 100001 / Sign Upgrading/Streetname Signs - Co / 06-6631 / 740801 / $150,000.00
704 / 540013-100000 / Permanent Pavement Markings / 06-6631 / 591147 / $500,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.