Explanation
1. BACKGROUND
This ordinance authorizes the appropriation of $80,000.000 within the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management and authorizes the Director of Public Service to enter into a contract with DeBra-Kuempel Inc., in the amount of up to $80,000.00 for HVAC services for the Division of Infrastructure Management.
It was determined that buildings occupied by the Department of Public Service, Division of Infrastructure Management and not maintained by Facilities Management, require preventative maintenance and regular repair to the HVAC systems. Since the Department of Public Service does not have personnel able to fulfill this requirement, the Department solicited the services of a contractor.
On April 16, 2014, the Department of Public Service, Office of Support Service solicited Requests for Proposals for HVAC services for the Division of Infrastructure Management; five (5) bids were received. The proposals were evaluated by a five (5) member Evaluation Committee which included Facilities and Public Service employees. Proposals were submitted by the organizations shown below.
Company Name City/State
General Temperature Control Inc. Canal Winchester, OH
Kirk Williams Service Company Grove City, OH
DeBra-Kuempel Inc. Columbus, OH
Trame Mechancial Dayton, OH
Mid-Ohio Air Conditioning Columbus, OH
The Evaluation Committee reviewed each proposal, scored the proposals, and determined that DeBra-Kuempel Inc. had the best overall proposal. The Department of Public Service shall contract with DeBra Kuempel Inc. for HVAC services for the Division of Infrastructure.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DeBra-Kuempel Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel Inc. is 311615931 and expires 06/24/2015.
3. FISCAL IMPACT
The ordinance authorizes the appropriation and expenditure of $80,000.00 from the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for continuous availability of qualified HVAC service technicians to maintain buildings that are the Department of Public Service's responsibility.
Title
To authorize the City Auditor to appropriate $80,000.00 from the unappropriated balance of the Street Construction, Maintenance and Repair Fund; to authorize the Director of Public Service to enter into an HVAC service contract for the Division of Infrastructure Management with DeBra-Kuempel Inc.; to authorize the expenditure of up to $80,000.00 from Division of Infrastructure Management operating funds for system repair and preventative maintenance; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the Division of Infrastructure Management is in need of an HVAC service contract for their facilities throughout the city; and
WHEREAS, formal requests for proposals were received by the Department of Public Service, Office of Support Services; and
WHEREAS, the best proposal was received by DeBra-Kuempel Inc.; and
WHEREAS, it is necessary to authorize the appropriation of funds in the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management; and
WHEREAS, this ordinance also authorizes the expenditure of $80,000.00 within the Street Construction, Maintenance and Repair Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Infrastructure Management to allow for continuous availability of qualified HVAC service technicians to maintain buildings that are the Department of Public Service's responsibility, thereby preserving the public health, peace, property, safety and welfare; now, therfore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the sum of $80,000.00 be and hereby is appropriated from the unappropriated balance of the Street Construction, Maintenance and Repair Fund, Fund 265, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, to the Division of Infrastructure, Department-Division No. 59-11 as follows:
Organization / Fund / OCA / OL1-3 / Amount
59-11 / 265 / 591117 / 3370 / $80,000.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a contract for the purchase of HVAC services from:
DeBra Kuempel Inc.
3976 Southern Avenue
Cincinnati, OH 45227
SECTION 3. That for the purpose of paying the cost of this contract the sum of up to $80,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund as follows:
Organization: 59-11; Fund 265; Object Level 3: 3370; OCA 591117: $80,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.