Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to continue a contract agreement with eProximiti LLC, for mobile applications professional services. The original agreement (ED044023) was established May 23, 2011 for initial development of the MyColumbus mobile application. The agreement was most recently modified by authority of ordinance 1368-2013 (purchase order EL014624), passed July 1, 2013 with a coverage period of one year from July 12, 2013. This ordinance will authorize year two of a three year contract agreement. This agreement will provide for ongoing enhancements of the MyColumbus mobile application, and development of new mobile applications, as needed at a cost of $146,400.00. The second year term of the agreement will be for one year from July 12, 2014.
The MyColumbus mobile application enables the City to better communicate with residents and visitors, who increasingly access information using mobile devices. MyColumbus for the iPhone was released to the public in July 2011, and a Droid version of MyColumbus was released in October 2011. The Department of Technology continues to receive requests to enhance MyColumbus with additional information and features. This agreement will provide needed professional services to complete those enhancements.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract modification in order to continue mobile applications services from the vendor at the negotiated prices.
FISCAL IMPACT:
During 2012 and 2013, the Department of Technology (DoT) expended $146,505.00 and $146,400.00 with eProximiti LLC for development and enhancements to MyColumbus and mobile applications services. The cost for the 2014 mobile applications enhancement/services is $146,400.00. The funds to continue this contract, in the amount of $146,400.00, are available within the Department of Technology, Information Services Division, Capital Improvement Bonds Fund (E-Gov - Mobile Application Project # 470050-100001). This ordinance is contingent on the 2014 City of Columbus Bond Sale.
CONTRACT COMPLIANCE:
Vendor Name: eProximiti LLC CC#:/FID#: 26 - 3819117 Expiration Date: 5/13/2015
Title
To authorize the Director of the Department of Technology, to continue a contract agreement with eProximiti LLC, for mobile applications services; to authorize the expenditure of $146,400.00 from the Department of Technology, Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($146,400.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to continue a contract agreement with eProximiti LLC, for mobile applications services; and
WHEREAS, in 2013, the Department of Technology procured this service through chapter 329.06 of Columbus City Code (SA004923/EL014624). This agreement will provide for ongoing enhancements of the MyColumbus mobile application, and development of new mobile applications, as needed. The term of the agreement is for one year from the date of a certified purchase order. The original agreement (SA004923/EL014624) included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities, this ordinance authorizes year two of a three year term. The total cost for the second year of the agreement is $146,400.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology (DoT), in that it is immediately necessary for the Director of the Department of Technology to enter into an agreement with eProximiti LLC, for mobile applications services and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to continue a contract agreement with eProximiti LLC, for mobile applications services. The contract agreement (SA004923/EL014624) included options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities, this ordinance authorizes the second year. The total cost for the second year of the contract agreement is $146,400.00, with a coverage term period one (1) year from July 12, 2014.
SECTION 2: That the expenditure of $146,400.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470950| Project Number: 470050-100001| Project Name: eGov Mobile Application| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $4,683.40| Information Services Bonds Fund| {Carryover}
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470950| Project Number: 470050-100001| Project Name: eGov Mobile Application| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $141,716.60| Information Services Bonds Fund {2014 Bond Funds}
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.