Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to accept the Main Street at McNaughten PID 97197 grant and execute a grant agreement with the Ohio Department of Transportation and to enter into a contract with Korda/Nemeth Engineering, Inc. in the amount of up to $250,000.00 for the Intersection Improvements - Main Street at McNaughten Road project.
This project, also known as FRA US 40 22.160 (PID Number 97197), includes completion of the Project Development Process (PDP) for improvements to the intersection of East Main Street at McNaughten Road and to the East Main Street corridor from McNaughten Road to Manor Drive, located in Community Planning Area (CPA) 21. The purpose of the project is to reduce congestion at the intersection of Main and McNaughten, improve safety, and address deficiencies in the pedestrian system. Design of this project is partially funded by the Ohio Department of Transportation (ODOT).
The Department of Public Service, Office of Support Services, issued a Request for Proposals for the Intersection Improvements - Main Street at McNaughten Road contract. The project was formally advertised on the Vendor Services web site from May 8, 2014, to May 29, 2014. The city received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on June 2, 2014.
Company Name City/State Majority/MBE/FBE/ASN /PHC
Korda/Nemeth Engineering, Inc. Columbus, Ohio Majority
ADR & Associates, Ltd. Columbus, Ohio Majority
GPD Group Columbus, Ohio Majority
American Structurepoint, Inc. Columbus, Ohio Majority
Columbus Engineering Consultants, Inc. Columbus, Ohio ASN
Strand Associates, Inc. Columbus, Ohio Majority
Ribway Engineering Group, Inc. Columbus, Ohio MBE
Korda/Nemeth Engineering, Inc. received the highest score given by the evaluation committee and will be awarded the Intersection Improvements - Main Street at McNaughten Road contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Korda/Nemeth Engineering, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Korda/Nemeth Engineering, Inc. is 31-0922991 and expires on 7/7/15.
3. FISCAL IMPACT
This ordinance authorizes the Director of Public Service to accept the Main Street at McNaughten PID 97197 grant from the Ohio Department of Transportation. This ordinance also authorizes the appropriation and expenditure of grant funds. Thus, funding for this project is as follows:
$250,000.00 contract amount
$225,000.00 ODOT grant
$25,000.00 DPS share - Street and Highway Bonds Fund (704)
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to accept the Main Street at McNaughten PID 97197 grant and execute a grant agreement; to amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the City Auditor to transfer $25,000.00 between funds; to authorize the City Auditor to appropriate $250,000.00 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Korda/Nemeth Engineering, Inc. for engineering, design, technical, and surveying services in connection with the Intersection Improvements - Main Street at McNaughten Road project, also known as FRA US 40 22.160 (PID Number 97197); to authorize the expenditure of up to $250,000.00 from the Federal-State Highway Engineering Fund for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Ohio Department of Transportation has awarded grant funding to the Department of Public Service related to the Intersection Improvements - Main Street at McNaughten Road project; and
WHEREAS, this ordinance authorizes the Director of Public Services to accept the Main Street at McNaughten PID 97197 grant from the Ohio Department of Transportation; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Intersection Improvements - Main Street at McNaughten Road project; and
WHEREAS, the Department of Public Service, Office of Support Services, issued a Request for Proposals for this project; and
WHEREAS, Korda/Nemeth Engineering, Inc. received the highest score given by the evaluation committee and will be awarded the contract for this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Korda/Nemeth Engineering, Inc. for the provision of engineering and design services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into this contract to prevent unnecessary delays in the Department's Capital Improvement Program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to accept the Main Street at McNaughten PID 97197 grant and execute the agreement for this grant.
SECTION 2. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this Public Service project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $931,410.00 / $30,714.00 / $962,124.00 (cancellation)
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $962,124.00 / ($25,000.00) / $937,124.00
704 / 530086-100029 / Intersection Improvements - Main Street at McNaughten Road (Voted Carryover) / $0.00 / $25,000.00 / $25,000.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, fund 704, be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $25,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100029 / Intersection Improvements - Main Street at McNaughten Road / 10-5501 / 748629 / $25,000.00
SECTION 4. That the City Auditor is hereby authorized to transfer cash between the Streets and Highways G.O. Bonds Fund, No. 704 and the Federal-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100029 / Intersection Improvements - Main Street at McNaughten Road / 10-5501 / 748629 / $25,000.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / Main Street at McNaughten PID 97197 / 80-0886 / XXXXXX (TBD by the Auditor's Office) / $25,000.00
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2014, the sum of $250,000.00 is appropriated for the Department of Public Service as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / Main Street at McNaughten PID 97197 / 06-6600 / XXXXXX (TBD by the Auditor's Office) / $250,000.00
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into contract with Korda/Nemeth Engineering, Inc., for the Intersection Improvements - Main Street at McNaughten project, also known as FRA US 40 22.160 (PID Number 97197) for engineering and design surveying services in an amount of up to $250,000.00.
SECTION 7. That for the purpose of paying the cost of this contract the sum of up to $250,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / XXXXXX-XXXXXX (TBD by the Auditor's Office) / Main Street at McNaughten PID 97197 / 06-6682 / XXXXXX (TBD by the Auditor's Office) / $250,000.00
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.