Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a planned contract modification No. 1 with General Temperature Control, Inc. for the purpose of providing Boiler Maintenance Services for the Department of Public Utilities facilities at Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, Sewer Maintenance Operations Center and the Dublin Road Water Treatment Plant, FEM Project No. 1502.7. Other Department sites may be added in the future. The work to be performed under this contract will be mainly boilers and their associated equipment and systems that require inspection, testing, troubleshooting, chemical addition and balancing, maintenance, and repair or replacement of failed components. The work may also include updating of software and firmware for the various boiler system heating units or any boiler associated equipment. Maintenance and repair of piping systems, fees for State Inspections and necessary chemicals are also considered part of the boiler system and therefore part of the required work.
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section (SA004871). Sixteen (16) vendors were solicited (16 MAJ). Two (2) bids (2 MAJ) were received, on April 10, 2013. General Temperature Control, Inc. was determined to be the lowest, most responsive, responsible and best bidder.
The original contract was in effect for one (1) year to and including August 26, 2014. The contract language allows for the Department of Public Utilities to extend the contract for three (3) additional years on a year to year basis upon mutual agreement and budgeted funds. This proposed modification is the 2nd year of the contract. The new expiration date will be August 26, 2015.
SUPPLIER: General Temperature Control, Inc. (31-1201236), Expires March 10, 2016
General Temperature Control, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this modification No. 1 is $175,500.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds for fiscal year 2014 for the Division of Sewerage and Drainage and the Division of Water.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $175,500.00 is budgeted and available for this planned modification. $170,500.00 will be funded by the Division of Sewerage and Drainage (DOSD) and $5,000.00 will be funded by the Division of Water (DOW).
The contract amount will be utilized to provide services under this contract for the various Division of Sewerage and Drainage facilities and for the Dublin Road Water Plant.
$91,908.40 was spent in 2013 for DOSD
$50,498.07 was spent in 2012 for DOSD
$9,634.32 was spent in 2013 for DOW
$0.00 was spent in 2012 for DOW
Title
To authorize the Director of Public Utilities to enter into a planned modification with General Temperature Control, Inc. to provide Boiler Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $170,500.00 from the Sewer System Operating Fund and $5,000.00 from the Water Operating Fund. ($175,500.00)
Body
WHEREAS, the Department of Public Utilities has a contract with General Temperature Control, Inc. to provide Boiler Maintenance Services; and
WHEREAS, the Department of Public Utilities wishes to modify, increase and extend EL014793 with General Temperature Control, Inc. for Boiler Maintenance Services to provide additional funding necessary for 2014 for the Division of Sewerage and Drainage and to extend the contract to a new expiration date of August 26, 2015; and
WHEREAS, the Department of Public Utilities wishes to modify, increase and extend EL014794 with General Temperature Control, Inc. for Boiler Maintenance Services to provide additional funding necessary for 2014 for the Division of Water and to extend the contract to a new expiration date of August 26, 2015; and
WHEREAS, the vendor has agreed to modify, increase and extend EL014793 and EL014794 at current prices and conditions, and it is in the best interest of the City of Columbus to exercise this option; and
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with General Temperature Control, Inc. in order to provide for continuation of Boiler Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify, increase and extend Contract Nos. EL014793 and EL014794 with General Temperature Control, Inc., 970 West Walnut Street, Canal Winchester, OH 43110, for Boiler Maintenance Services for the various Divisions of the Department of Public Utilities, in accordance with the terms and conditions on file in the Office of the Division of Sewerage and Drainage and the Office of the Division of Water. Total amount of modification No. 1 is ADD $175,500.00. Total contract amount including this modification is $342,240.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $170,500.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department/Division 60-05, to pay the cost of this contract as follows:
OCA: 605378
Object Level 1: 03
Object Level 03: 3372
SECTION 4. That the expenditure of $5,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund 600, Department/Division 60-09, to pay the cost of this contract as follows:
OCA: 602425
Object Level 1: 03
Object Level 03: 3372
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.